Accounts Receivable Specialist

All•New York, NY

About The Position

Airtek Environmental LLC is a trusted environmental consulting firm founded in 1988 and headquartered in Long Island City, New York. The company provides comprehensive environmental investigation and management services, specializing in asbestos, lead, and mold testing, laboratory analysis, environmental site assessments and environmental safety training. With decades of experience and a strong focus on regulatory compliance and client service, Airtek has successfully supported major construction and development projects across New York City Metropolitan Area.PurposeThe AR Specialist is responsible for the invoicing and collection process within the company.They generate invoices, call clients to collect payments, provide report data for tracking AR progress, and reconcile accounts.The AR Specialist communicates billing and payment collection issues with other departments and outside vendors.

Requirements

Minimum Associates degree in Accounting, Finance or Economics. Related field considered.
3+ years of experience in billing and/or accounts receivable role
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams and Power Point) and experience with accounting software such as QuickBooks, SAP, and/or Unanet experience preferably.
Excellent written and oral communication skills.
Solid organizational skills, attention to detail and ability to multitask.
Ability to work on several projects simultaneously and under tight schedules.
Demonstrated ability to deliver on assigned responsibilities through pursuing excellence,impeccable attention to detail, and use of effective interpersonal and communication skills.
Flexibility to adapt to shifting priorities, manage deadlines, and support dynamic initiatives in fast paced environment.
Demonstrate Problem Solving & Analysis and possess sound and proven business acumen.
Inquisitive self-starter and quick learner; adaptable to learn new processes, concepts, and skills.
Strong written and verbal communication skills.

Responsibilities

Under the direction of the Sr. Accounting Manager, collect and prepare client information for the purposes of billing for services rendered, invoice delivery, on time collection and AR tracking.
Track payments and ensure that all invoices are paid timely.
Contact clients for outstanding invoices and provide information to facilitate payment.
Reconcile accounts and resolve any discrepancies.
Communicate with other departments or outside vendors regarding billing and payment collection.
Provide accurate monthly revenue calculations for booking into the company's general ledger under tight deadlines.
Update and maintain customer information in the accounting system, including Mapping customer payment terms records.
Assist with month-end close and year-end audit preparation.
Provide customer service support to clients or customers with billing inquiries.
Engage with global colleagues in Legal, Account Management, Finance, and other parties to resolve billing issues promptly.
Meet all billing deadlines designated by customer expectations and contractual agreements.
Perform additional accounting, billing, and administrative duties as assigned.
Work and partner with other internal and external departments to resolve issues.