Accounts Receivable Specialist

Allied Universal • Tampa, FL

1d

About The Position

Diversified Maintenance is hiring an Accounts Receivable Specialist. This role involves assisting with the submission of client invoices, answering billing inquiries, and monitoring and following up on related billing functions. The company is committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities, fostering a welcoming and collaborative team where innovation meets excellence. They offer steady, reliable work and opportunities to make a meaningful impact and build a lasting career.

Requirements

• Must possess one or more of the following: Associate’s degree in Accounting, Finance or a related field; High school diploma or equivalent with a minimum of two (2) of years of experience in an accounts receivable role; Prior work experience in an administrative support role
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organization
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Knowledge of MS Word; MS Excel (intermediate Excel formulas and functions such as VLOOKUP, CSV file uploads), Accounting software, and must be Internet proficient
• Excellent oral and written interpersonal communication skills

Nice To Haves

• Bilingual; ability to speak, read, and write in Spanish, French, or other languages
• Prior cleaning or janitorial experience
• Certified Accounts Receivable Manager (CARMTM)
• Certified Credit and Collection Manager (CCCM)

Responsibilities

• Prepare accounts receivable invoices for services rendered
• Analyze customer contracts for invoicing of correct billable rates per service
• Send invoices and statements to outstanding customers in a timely manner
• Submit invoices through multiple online portals e.g. Service Channel and Ariba; document progress and monitor invoice status and rejections
• Make collections call as needed and maintain an accurate aging report
• Post customer payments by recording cash, checks, and ACH transactions
• Conduct account research and analysis as required and responds to inquiries timely
• Prepare and maintain standard and ad hoc reports utilizing Excel
• Identify and execute debit or credit memos and other necessary adjustments
• Interact with customers to resolve outstanding issues
• Assist in month end close, revenue accruals, and staff accountant’s analytics

Benefits

• Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees