Accounts Receivable Specialist

Ahaus Tool & Engineering•Richmond, IN

28d

About The Position

Have you ever wondered what it's like to work at a place where company culture is really important? Well, at Ahaus, it's the lens through which we view everything we do. In addition to great wages and benefits, we offer a supportive, family-first work environment that you won't find anywhere else. The average tenure of our phenomenal team of 100+ talented individuals is 10+ years, and we've got several folks who have been with us for 40+ years and counting- we believe that in itself speaks volumes. We couldn't be prouder of our team. Thanks to the hard work of our team through the years, we're getting ready to celebrate our 80th anniversary. We've grown from a small tooling shop in a backyard here in Richmond, Indiana to a $25M+ tooling, engineering and custom automation firm- throughout that growth though, we've never lost our small business feel, where our leaders truly care about the people working for them and it shows. Sometimes our customers come to us looking for a specific production need and an idea of how to address it, and sometimes we hear the challenge and jump in from a blank slate to create the perfect solution. Ahaus is well known for flexible start times Monday through Friday, generous paid time off, paid holidays, employee recognition and incentives, volunteer and outreach events, employee breakfasts and barbeques, pitch-ins, summer games, company outings, shared hobbies, and many other perks. It's precisely why Ahaus enjoys a reputation as a place people want to be. Our people love their hobbies; from building cars, tractors, firearms, and robots to marksmanship and trap shooting, axe throwing, winemaking, cycling, restoring old furniture, music, and the arts. We have a team of diversely talented, skilled tradespeople, and we are always looking to welcome new talent if it's a good fit, not just for our organization, but for the prospective candidate too. If you're a team player who is looking for not just a job, but a place that you can build a long-term career, we'd love to hear from you. We're looking for an Accounts Receivable Specialist, who with a little help in getting acclimated to our systems, can hit the ground running. If you're a team player, with skills and experience that align with the functions below, we would like to hear from you. PRIMARY FUNCTION: The Accounts Receivable Specialist supports the Accounting Department by managing accounts receivable activities and ensuring the timely and accurate processing of invoicing and customer payments. This role also provides cross-functional support across the Accounting Department and serves as a backup to the Accounts Payable function, assisting with accounts payable processing, documentation, filing, and data entry to help maintain efficient financial operations. This is a full-time role, that may work occasional overtime contingent upon workload and the normal monthly accounting cycle.

Requirements

General clerical experience in data entry, filing, and written communication is required.
Strong organizational skills, verbal and written communication abilities, mathematical competence, and knowledge of accounting practices are essential.
Willingness and ability to engage in training sessions and team collaboration both in person and remotely is required.

Nice To Haves

Previous accounts receivable experience is preferred.
Proficiency with Microsoft Word, Excel, and ERP software is desirable.
Epicor familiarity preferred

Responsibilities

Complete final and phased invoicing for customer shipments in collaboration with other departments
Prepare accounts receivable invoices in the ERP system for milestone-based deposits, shipments, or miscellaneous charges
Monitor A/R group email address
Electronically file customer payment advices
Distribute AR invoices to customers via email or through customer portals
Monitor new orders and revisions, and work with necessary personnel to resolve discrepancies
Prepare and/or update reports in Microsoft Excel
Conduct weekly follow-ups on past-due customer invoices
Run and reconcile ERP reports prior to month-end capture
Scan and electronically file/archive documents
Communicate effectively with customers both verbally and in writing
Champion and model Ahaus’ core values in daily actions and decision-making
Foster a respectful, accountable, and collaborative team environment
Maintain a clean, organized and safe work environment in compliance with company and regulatory standards
Exhibit regular and predictable attendance
Other duties as assigned that may be required
Organize daily purchase receipts and save them electronically
Reconcile AP invoices with receipts
Batch standard AP invoices within the ERP system
Electronically file batched AP invoices
Assist in collecting expense reports and corporate credit card receipts
Scan and electronically file/archive documents
Potential to assist with various HR administrative tasks as time and workload allow