Accounts Receivable Specialist

University Mechanical & Engineering Contractors, Inc.•El Cajon, CA

1d•Onsite

About The Position

We are one of Southern California’s leading value-added mechanical contractors. With a focus on client requirements, we offer BIM capabilities, design-build services, sustainable solutions, commercial HVAC systems, and complex mechanical and industrial system installations. University Mechanical & Engineering Contractors, Inc. is currently seeking individuals for a full-time position as an Accounts Receivable Specialist located in El Cajon, CA.

Requirements

Experience with high‑volume invoicing and customer payment processing
Proficiency with accounting software and ERP systems (e.g., Sage, Viewpoint, QuickBooks, SAP, or similar)
Strong working knowledge of Microsoft Excel, including spreadsheets, formulas, and data reconciliation
Experience reviewing and resolving billing discrepancies and customer account issues
Prior experience in construction, project‑based, or service‑industry accounting
Familiarity with accounts receivable aging, collections processes, and cash application
Experience working with internal teams and external customers to resolve payment issues
Understanding of basic accounting principles and internal controls
Proficient in Microsoft 365, Internet, MS Teams, Blue Beam, Key Styles, Viewpoint/Vista
Must possess excellent written and verbal communications skills
Must have professional customer service skills with clients and subcontractors
Must prioritize in a fast paced multi-task environment with organization skills
Must have demonstrated ability to perform basic business mathematical functions
Must work with minimal supervision
Must effectively manage time and details
Must interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must have organizational skills in handling & archiving technical data
Must comply with all operating policies, procedures, plans, and programs
Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, vendors, and suppliers

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
Minimum of 2–4 years of accounts receivable, billing, or general accounting experience preferred

Responsibilities

Prepare, process, and post customer invoices accurately and in a timely manner
Monitor and manage accounts receivable aging reports to ensure timely collection of outstanding balances
Apply customer payments (checks, ACH, wire transfers, and credit cards) accurately to customer accounts
Research, identify, and resolve payment discrepancies, short payments, overpayments, and billing issues
Communicate professionally with customers regarding invoices, payment status, and account balances
Follow up on past-due accounts through email, phone calls, and written correspondence
Coordinate with internal departments (sales, project management, payroll, and accounting) to resolve billing or contract-related issues
Maintain accurate and organized customer account records in accounting and ERP systems
Prepare and assist with month-end and year-end accounts receivable close activities
Reconcile accounts receivable general ledger accounts and assist with audits when needed
Ensure compliance with company policies, contract terms, and applicable accounting standards
Support continuous improvement of billing and collections processes
Perform other accounting or administrative duties as assigned