Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist supports timely and accurate cash flow by managing customer billing, collections, and account reconciliation while partnering with internal teams to resolve issues and reduce past-due balances. This onsite role requires strong attention to detail, solid systems and spreadsheet skills, and the ability to work effectively with both customers and internal management. Responsibilities for this role include: Manage the full accounts receivable cycle, including invoicing, cash application, collections, and account reconciliations. Prepare and file pre-lien notices in compliance with state regulations and project timelines. Partner with department managers to review AR aging, prioritize overdue balances, and proactively follow up on past-due accounts to reduce DSO. Apply and reconcile customer payments and resolve short pays or billing discrepancies. Maintain retainage, lien waivers, and other construction-related billing documentation as required. Respond to customer billing inquiries and collaborate with internal teams to resolve issues. Support month-end close activities, including AR reconciliations and reporting. State Fire is a well-established fire protection company providing inspection, installation, and service of life safety systems across multiple markets. This role supports the organization by ensuring accurate, timely accounts receivable processes and strong billing controls that contribute to healthy cash flow and operational effectiveness. State Fire participates in E-Verify www.statefire.com
Requirements
- 2+ years of accounts receivable experience.
- Strong spreadsheet skills and comfort working with large data sets.
- ERP experience required; NetSuite preferred.
- Construction or field service industry experience preferred, especially progress billing and retainage.
- Strong attention to detail, organization, and follow-through.
- Clear communication skills for customer and internal interactions.
- Ability to work onsite in Salt Lake City; no remote or hybrid opportunities.
Nice To Haves
- Construction or field service industry experience preferred, especially progress billing and retainage.
- ERP experience required; NetSuite preferred.
Responsibilities
- Manage the full accounts receivable cycle, including invoicing, cash application, collections, and account reconciliations.
- Prepare and file pre-lien notices in compliance with state regulations and project timelines.
- Partner with department managers to review AR aging, prioritize overdue balances, and proactively follow up on past-due accounts to reduce DSO.
- Apply and reconcile customer payments and resolve short pays or billing discrepancies.
- Maintain retainage, lien waivers, and other construction-related billing documentation as required.
- Respond to customer billing inquiries and collaborate with internal teams to resolve issues.
- Support month-end close activities, including AR reconciliations and reporting.
Benefits
- Competitive pay based on experience
- Medical, dental, and vision insurance options
- 401K retirement plan
- Paid time off
- $50K company-paid life insurance
- Work with a collaborative, high-performing team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
