Accounts Receivable Specialist

McGuire & Hester

22d•$55,000 - $80,000

About The Position

McGuire and Hester is a comprehensive sitework construction company with 100-year history of building many of Northern California’s most recognizable landmark and infrastructure projects. We offer a full range of services, including pipeline, grading, paving, concrete, landscape and mechanical work, utilizing both conventional and alternative project delivery methods. Our team adage “Together We Build Things Right” sums up our culture and explains what makes McGuire and Hester both an excellent partner and a great place to work. Job Summary An Accounts Receivable Specialist works with project management to coordinate customer billings, processes incoming payments, follow-up on delinquencies, and maintain accurate client accounts.

Requirements

Must be able to read and write in English
Understanding of accounting principles and in the practice of daily accounting functions
Apply common sense understanding to carry out multiple step instructions. Deal with standardized situations with occasional variables
Knowledge of MS Office Applications: Excel & Word, Ten-key-by touch; must type at least 40 wpm
A minimum of 3–5 years of progressive experience in accounts receivable, construction accounting, or related accounting function is required.

Nice To Haves

Bachelor’s Degree in Accounting, Finance, Business Administration, or related field preferred.

Responsibilities

Coordinate with Project Management to prepare and submit progress billings and all required supporting documentation in accordance with each client’s billing cut-off date.
Reconcile billing quantities and percentages as needed, to avoid payment delays.
Assess the daily dispatch and schedule of equipment, operators and customers to prepare accurate billings
Periodically review the AR Aging Report to promote timely collection. Initiate follow-up on all delinquent invoices; keep the Director of Accounting, VP of Finance and IT informed of non-paying customers.
Communicate with clients in a professional and firm manner regarding collections, fostering positive relationships while reinforcing the company’s reputation for excellence.
Obtain lien releases from subcontractors and suppliers when requested by the Owner/General; coordinate with the Compliance Team as needed.
Assist in the month-end process for AR, ensuring that all billings have been posted.
Evaluate daily payroll entries for billable hours, add-on products, and other chargeable items to prepare CF&T’s daily pump billings accurately and completely.
Collaborate with CF&T’s General Manager to review daily pump billings for accuracy and completeness prior to submission.
Process cash receipts and remote deposits for M&H and CF&T on the day of receipt to ensure timely and accurate recording.
Follow up with the Owner/General, Project Manager, CF&T Manager regarding checks received that do not match the amount booked.
Track mechanics lien deadlines and notify the Director of Accounting and VP of Finance & IT when action is required.
Administer the company’s Change Order Management system (Clearstory & Nice Touch), providing technical support to Project Management pertaining to its usage and functionalities.
Update pricing sheets and change order log and follow up on pending change orders
Assist in setting up change order and extra work pricing for each job.
Perform special assignments, studies, reports, and analysis as requested.
Assist the Compliance Department with preparation and submission of certified payroll to third-party software and DIR, as well as insurance, OCIP, and local hiring reports, as required.
Download job budgets from estimating to accounting software.
Answering calls and handling customer requests and needs. Provide periodic relief to the company switchboard operation.
Foster a culture of compliance and accountability within the team and the company.