Accounts Receivable Specialist
About The Position
Key Responsibilities Prepare, review, and process customer invoices in accordance with company policies and contractual terms. Monitor and manage accounts receivable aging, ensuring timely collection of outstanding balances. Post and apply customer payments, including checks, wire transfers, and ACH deposits, accurately and promptly. Reconcile AR accounts and investigate any discrepancies or payment variances. Communicate proactively with customers regarding payment status, invoice issues, and account reconciliations. Coordinate with Contracts, Program Management, and Accounting to ensure accurate billing aligned with contractual milestones or deliverables. Maintain documentation to support audit and DFARS/DoD compliance standards. Assist in monthly and year-end close processes, including journal entries and account reconciliations. Support the development and implementation of process improvements for billing and collections efficiency. Qualifications You Must Have Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent work experience). 3+ years of experience in accounts receivable or general accounting, preferably in a manufacturing, aerospace, or defense environment. Strong understanding of GAAP and standard accounting procedures. Proficiency in ERP systems (SAP, Costpoint, Oracle, or similar) and Microsoft Excel. Excellent analytical, problem-solving, and communication skills. High level of accuracy, organization, and attention to detail. Preferred Skills Experience with government contracts, milestone billing, or progress payments. Familiarity with DCAA audit requirements and defense contract compliance. Knowledge of Lean process improvements in financial operations. Ability to work collaboratively across departments to resolve billing and collection issues.
Requirements
- Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent work experience).
- 3+ years of experience in accounts receivable or general accounting, preferably in a manufacturing, aerospace, or defense environment.
- Strong understanding of GAAP and standard accounting procedures.
- Proficiency in ERP systems (SAP, Costpoint, Oracle, or similar) and Microsoft Excel.
- Excellent analytical, problem-solving, and communication skills.
- High level of accuracy, organization, and attention to detail.
Nice To Haves
- Experience with government contracts, milestone billing, or progress payments.
- Familiarity with DCAA audit requirements and defense contract compliance.
- Knowledge of Lean process improvements in financial operations.
- Ability to work collaboratively across departments to resolve billing and collection issues.
Responsibilities
- Prepare, review, and process customer invoices in accordance with company policies and contractual terms.
- Monitor and manage accounts receivable aging, ensuring timely collection of outstanding balances.
- Post and apply customer payments, including checks, wire transfers, and ACH deposits, accurately and promptly.
- Reconcile AR accounts and investigate any discrepancies or payment variances.
- Communicate proactively with customers regarding payment status, invoice issues, and account reconciliations.
- Coordinate with Contracts, Program Management, and Accounting to ensure accurate billing aligned with contractual milestones or deliverables.
- Maintain documentation to support audit and DFARS/DoD compliance standards.
- Assist in monthly and year-end close processes, including journal entries and account reconciliations.
- Support the development and implementation of process improvements for billing and collections efficiency.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
101-250 employees
