Accounts Receivable Specialist - Accounting - Shift 1

NEW CARROT FARMS LLC•Bakersfield, CA

13h•$23 - $26

About The Position

The Accounts Receivable Specialist is responsible for managing day-to-day accounts receivable activities, ensuring timely and accurate billing, collections, and cash application. This role supports both farming and manufacturing operations by maintaining customer accounts, resolving invoice discrepancies, monitoring credit risk, and contributing to accurate financial reporting. The Accounts Receivable Specialist works closely with Sales, IT, Accounting, and Finance to ensure revenue is recorded correctly and cash is collected in accordance with company policies.

Requirements

Excellent interpersonal and verbal communication skills with the ability to interact professionally with employees of all levels.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and the ability to work both independently and with minimal supervision.
Ability to effectively manage multiple tasks and prioritize workload in a fast-paced environment.
Demonstrated ability to navigate complex or sensitive issues with professionalism, sound judgment, and patience.
Strong telephone and customer skills.
Effective communication skills with the ability to produce clear and professional correspondence.
Experience working with ERP accounting systems
Proficient in Microsoft Excel and Microsoft Outlook
High school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience
Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check.

Nice To Haves

Experience working in an accounting department for agriculture, food processing, manufacturing, or distribution environments preferred.

Responsibilities

Generate and process customer invoices accurately and timely for sales, including product, freight, taxes, and applicable fees
Post and apply customer payments (checks, ACH, wires, lockbox) to the correct accounts and invoices
Maintain accurate customer account records and aging schedules
Monitor accounts receivable aging and follow up on past-due balances
Process and track customer deductions related to quality claims, shortages, damages, or promotional allowances
Perform proactive collection efforts via phone, email, and written communication as needed
Resolve customer payment discrepancies, short pays, deductions, and credits
Coordinate with Sales, Customer Service, and Operations to resolve billing and delivery disputes
Recommend accounts for escalation, credit holds, or write-offs in accordance with company policy
Maintain positive and professional customer relationships while enforcing payment terms
Assure adherence to department service level agreements (SLAs)
Assist with credit reviews, credit limit monitoring, and customer account setup
Ensure compliance with approved credit terms and payment conditions
Support documentation for audits, insurance claims, or customer credit reviews
Prepare and analyze AR aging, collection reports, and cash receipts reports
Reconcile AR subledger to the general ledger on a regular basis
Assist with month-end and year-end close activities related to AR
Support internal and external audits by providing required documentation and explanations
Utilize ERP and accounting systems to manage AR transactions and customer data
Identify opportunities to improve AR processes, controls, and efficiency
Assist with system upgrades, testing, and process documentation related to AR
Ensure compliance with company policies, accounting standards, and internal controls
Performs other duties as assigned.