Accounts Receivable Specialist

ONE X•The Woodlands, TX

About The Position

The Accounts Receivable Specialist is responsible for managing customer billing, collections, and cash application to ensure timely and accurate receipt of payments. This role supports cash flow, maintains customer relationships, and ensures compliance with company policies and accounting standards.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred
2+ years of accounts receivable or general accounting experience
Strong understanding of invoicing, collections, and cash application processes
Proficiency in accounting systems and Microsoft Excel
Strong attention to detail and accuracy
Effective communication and customer service skills
Ability to manage multiple priorities and meet deadlines
Experience with ERP or accounting software (e.g., NetSuite, SAP, Oracle, QuickBooks, or similar)
Knowledge of credit and collections best practices
Experience working in a fast-paced or high-volume billing environment
Attention to detail is a must
The ability to communicate clearly and effectively is required
Understand the general operation of all office equipment such as a computer, printer, copier, and calculator/10-key
The ability to use Microsoft Word, Excel, Outlook, and other software programs to meet the needs of the position is essential
Demonstrated ability to work in a fast-paced environment where responsibilities frequently change
Ability to work both independently and as part of a team
Must have a valid driver’s license and maintain a clean driving record.
Candidates must be legally authorized to work and reside in the U.S.
Must pass and maintain client-required random drug tests.
Must pass a background investigation.

Responsibilities

Generate and issue accurate customer invoices in accordance with contract terms and billing schedules
Apply customer payments (ACH, wire, check, credit card) accurately and timely
Monitor accounts receivable aging and follow up on past-due balances
Communicate with customers regarding billing questions, discrepancies, and payment status
Research and resolve billing issues, short pays, and unapplied cash
Prepare and send account statements and collection notices as needed
Coordinate with Sales, Operations, and Accounting to resolve invoicing or contract issues
Maintain accurate customer account records and documentation
Assist with month-end close activities related to accounts receivable
Support audits by providing required AR documentation and reports
Ensure compliance with internal controls and accounting policies