Accounts Receivable Specialist

R.J. Corman Careers•Nicholasville, KY

About The Position

Accountability: Performs specific Accounts Receivable support services of data entry, revenue estimating, and invoice processing with a high level of accuracy. Performs general support activities in the department, as necessary. Responsibilities: Builds and maintains open communication with internal field partners to ensure accurate project activity reporting. Performs invoicing function for R.J. Corman companies, as assigned, with a high degree of accuracy and completeness. Maintains and tracks project activity to ensure accurate revenue estimating. Assists with monthly intercompany invoicing efforts. Reviews customer invoices to validate against support provided from operating teams. Distributes invoices and correspondence to customers in a timely manner. Coordinates with Collections team to help collect customer payments in accordance with invoice due dates and contract terms. Researches discrepancies on invoices and works with Collections team to improve invoice accuracy. Prepares credit memos and/or adjustments to customer invoices, as needed. Supports digital strategies and electronic storage of files. Assists the Accounts Receivable department with information requests. Provides general support or project assistance, as needed. Specialized or Technical Knowledge, or Education and Experience: At least a 2-year Associates degree and relevant experience in Accounts Receivable invoicing. Excellent verbal and written communication skills, organization, and attention to detail are a must. Proficient with Adobe Pro and Microsoft Office including Excel, Outlook, and Word. Knowledge of accounting software is preferred. Physical Requirements: Limited lifting, no greater than 20 pounds in the movement of office materials and equipment. Hand and finger dexterity for use of keyboard skills Environmental Conditions: Performs duties in an indoor administrative office environment. Major or Unusual Problems: Invoicing efforts for related but different companies within a growing organization requires a high degree of accuracy and attention to detail. The ability to process a large amount of data in a timely manner is a must. Job Dimensions: Performs duties under direct supervision. R.J. Corman Railroad is an Equal Employment Opportunity (EEO) and Affirmative Action employer that is committed to a safe and drug free workplace. R.J. Corman performs pre-employment criminal background checks and substance abuse testing which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R.J. Corman a safe and drug free company.

Requirements

At least a 2-year Associates degree and relevant experience in Accounts Receivable invoicing.
Excellent verbal and written communication skills, organization, and attention to detail are a must.
Proficient with Adobe Pro and Microsoft Office including Excel, Outlook, and Word.

Nice To Haves

Knowledge of accounting software is preferred.

Responsibilities

Builds and maintains open communication with internal field partners to ensure accurate project activity reporting.
Performs invoicing function for R.J. Corman companies, as assigned, with a high degree of accuracy and completeness.
Maintains and tracks project activity to ensure accurate revenue estimating.
Assists with monthly intercompany invoicing efforts.
Reviews customer invoices to validate against support provided from operating teams.
Distributes invoices and correspondence to customers in a timely manner.
Coordinates with Collections team to help collect customer payments in accordance with invoice due dates and contract terms.
Researches discrepancies on invoices and works with Collections team to improve invoice accuracy.
Prepares credit memos and/or adjustments to customer invoices, as needed.
Supports digital strategies and electronic storage of files.
Assists the Accounts Receivable department with information requests.
Provides general support or project assistance, as needed.