Accounts Receivable Specialist & Executive Assistant

DOWLING CORPORATION•Farmington, CT

29d

About The Position

We are seeking a highly organized, detail-oriented professional to support our team in a dual role supporting both financial operations and executive leadership. This position combines Accounts Receivable responsibilities with high-level administrative support, making it ideal for someone who thrives in a fast-paced environment and enjoys balancing financial accuracy with operational coordination. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining a high level of professionalism and confidentiality.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business or related field preferred
3+ years of Accounts Receivable, billing or accounting experience
Strong understanding of AR processes and accounting fundamentals
Proficiency with Microsoft Excel; experience with accounting and billing systems (i.e. Chargebee, Singletrack, BlueMatrix) is a plus
Excellent organizational, communication, and problem-solving skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
High level of accuracy, attention to detail, and discretion

Nice To Haves

Takes ownership of their work
Communicates clearly and professionally
Is comfortable interacting with both clients and executive leadership
Enjoys working in a collaborative team environment
Brings structure and organization to complex workflows

Responsibilities

Generate and distribute accurate customer invoices in a timely manner
Monitor customer accounts to identify outstanding balances and overdue payments
Perform collections outreach via email and hone to ensure timely payments
Apply and reconcile customer payments, investigating and resolving discrepancies
Maintain accurate AR records and documentation
Update customer accounts including billing information and user access changes
Serve as primary point of contact for client billing inquiries and issue resolution
Collaborate with internal teams to resolve billing, account, or system-related issues
Provide direct administrative support to company leadership
Manage calendars, meetings, and scheduling logistics
Prepare professional correspondence, reports, meeting materials, and business documents
Monitor shared billing and finance inboxes, organizing, and routing items for approval
Coordinate company meetings, events, and logistics as needed
Manage office supply ordering and inventory
Assist with general office operations and administrative projects