Accounts Receivable Specialist - Collections

Ring Power•St. Augustine, FL

About The Position

Main Duties & Responsibilities Primary Job Role Facilitates past due invoice collections on customer accounts. Maintains consistency in customer payment receipt by contacting customer on past due invoices, disputes, etc. Obtains and emails invoice copies to customers, as requested. Researches and processes customer claims of invoice payment. Answers accounts receivable phone inquiries and follows up. Calls and/or emails correspondence to customers as necessary in order to update accounts. Reviews and monitors assigned accounts and all applicable collection reports. Provides timely follow-up on payment arrangements. Performs other duties as assigned. Essential Job Competencies Safety : fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace. Job Specific Skills : Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Communication : Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises. Interpersonal Skill : Anticipates, notices, and understands concerns of others, involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging, awkward or tense interpersonal situations, focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support. Negotiating : Seeks to understand others' interests. Knows when to be gentle and when to be assertive, and acts accordingly. Questions and counters others' proposals without damaging relationships. Explains positions to gain acceptance. Works from facts and a strong knowledge base. Seeks common interests and win/win solutions or mutually agreeable trade-offs. Information Gathering : Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources, and organizes the information according to the research needs. Planning and Organizing : Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Adjusts plans based on input. Takes Initiative : Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations, when time is critical. Assertive in a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made. Customer Oriented : Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers. Fostering Teamwork : Listens and responds constructively to other team members' ideas. Offers support for others' ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support. Company Overview In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida. Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers. Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale. Currently, more than 2,300 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

Requirements

High School diploma or GED
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Proficient in Word, Excel, and Microsoft applications.
1 year minimum of business-to-business collection.

Nice To Haves

Strong communication, and problem solving skills.
Creative, self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency.

Responsibilities

Facilitates past due invoice collections on customer accounts.
Maintains consistency in customer payment receipt by contacting customer on past due invoices, disputes, etc.
Obtains and emails invoice copies to customers, as requested.
Researches and processes customer claims of invoice payment.
Answers accounts receivable phone inquiries and follows up.
Calls and/or emails correspondence to customers as necessary in order to update accounts.
Reviews and monitors assigned accounts and all applicable collection reports.
Provides timely follow-up on payment arrangements.
Performs other duties as assigned.

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