Accounts Receivable/Payable Specialist

Alara Logistics Group•Humble, TX

9d•Hybrid

About The Position

The Accounts Receivable/Accounts Payable Specialist is responsible for the timely and accurate processing of all incoming and outgoing financial transactions. This includes invoicing, receivables management, vendor payments, expense tracking, reconciliations, and supporting month-end close processes for both national and international operations. This role ensures the company maintains strong financial controls, accurate reporting, and positive vendor and customer relationships.

Requirements

Associate degree in accounting, finance, or related field required; bachelor’s degree preferred.
1–3 years of experience in an AR, AP, or general accounting role.
Proficient with QuickBooks or similar accounting software.
Strong understanding of basic accounting principles and reconciliations.
Proficient in MS Office with advanced Excel skills.
Experience with invoice processing, reconciliations, and financial reporting.
Attention to Detail & Accuracy
Organizational Skills
Communication Proficiency
Time Management
Problem Solving & Critical Thinking
Technical Capacity (Accounting Software & Excel)
Teamwork Orientation
Customer Service Mindset

Nice To Haves

Experience in logistics, transportation, or international operations preferred.
Experience working with international entities or multicurrency transactions.
Familiarity with IFRS or GAAP reporting standards.
Experience in a fast-paced or growth-focused organization.

Responsibilities

Generate and distribute customer invoices in alignment with project milestones and shipment documentation.
Monitor accounts receivable aging reports and follow up proactively on outstanding customer payments.
Record payments and reconcile discrepancies between customer remittances and invoice balances.
Maintain accurate financial records related to receivables, credits, and adjustments.
Work collaboratively with operations and project managers to ensure billing accuracy and timely revenue recognition.
Resolve billing issues, including rate discrepancies, missing documents, or customer disputes.
Process vendor invoices, verify accuracy of charges, and match invoices to purchase orders or service documentation.
Prepare and execute weekly or scheduled payment runs, ensuring timely vendor payments.
Maintain vendor records, W-9 forms, banking details, and compliance documentation.
Review employee expense reports for policy compliance and process reimbursements.
Communicate with vendors regarding billing discrepancies or missing information.
Reconcile A/R and A/P sub-ledgers to the general ledger monthly.
Reconcile bank accounts and resolve discrepancies in partnership with the Finance Controller.
Assist with month-end and year-end close processes, including journal entries and accruals.
Support preparation of financial reports and participate in internal audit and control reviews.
Maintain organized digital filing of all financial documents according to internal controls and audit requirements.
Support adherence to IFRS, GAAP, and internal financial policies as guided by the Finance Controller
Assist with developing and documenting workflow processes for AR/AP to ensure scalability and efficiency.
Ensure compliance with local, state, federal, and international financial regulations as applicable.