Accounts Receivable, Grants Accountant

ASSOCIATION FOR ENERGY AFFORDABILITY INC•New York, NY

1d•$70,000 - $80,000•Hybrid

About The Position

Association for Energy Affordability (AEA) is a rapidly growing nonprofit energy services and training organization dedicated to achieving energy efficiency in buildings to foster and maintain affordable and healthy housing and communities. Energy consulting services are completed through AEA’s participation in a variety of federal, state, and local energy efficiency initiatives. AEA is a New York based organization, with over 20 years of industry experience and has been operating a West Coast office since 2010. AEA is seeking a highly organized, detail-oriented and self-driven AR Grants Accountant to join our tight-knit, talented team of “Energy Geeks”. The AR Grants Accountant will be responsible for invoicing, receivables management, and cash receipts for AEA. This position is critical in a contract-driven organization, providing support to Programs in the preparation and submission of monthly and quarterly financial reports in compliance with grant requirements. This role is responsible for validating financial data, maintaining organized records across systems, and supporting general ledger accuracy. The role also supports the CFO and Sr. Grants Accountant on grant and general ledger reconciliations to ensure accuracy and audit readiness.

Requirements

Bachelor’s Degree from a 4-year accredited college, preferably in accounting, finance, economics, business administration, or in a related field
1-4 Years of prior experience in related finance or accounting support role
Experience supporting nonprofit and funded organizations, with hands-on knowledge of NYS and/or federally funded grants and contract-driven financial reporting and invoicing (DHS, DOE, HHS)
Proven experience in contract compliance, invoice preparation, documentation, and reporting
Strong background in nonprofit fund accounting, grant budget management, expense allocation, and financial reconciliation
Understanding of federal, state, and local regulatory requirements

Nice To Haves

Detail-oriented, compliance-focused, and deadline-driven work style
Strong communication skills with the ability to partner effectively with finance, program, and operations team
Experience supporting cash flow management and timely reimbursement processes
Problem-solving and critical thinking skills
Teamwork and collaboration skills
Self-driven, disciplined with strong follow-up and follow-through.
Adaptable and comfortable learning new technologies, systems, and applications as needed.

Responsibilities

Prepare invoices for government contracts, program services, membership, and other billing needs, adhering to tight deadlines and compliance requirements.
Track accounts receivable, monitor collections, and follow up on outstanding invoices to ensure timely reimbursement and healthy cash flow.
Record deposits, apply payments to invoices, and maintain an accurate cash receipts log.
Support the Sr. Grants Accountant in the reconciliation of the AR subledger, cash receipts, invoicing records, and grant/contract reporting.
Collaborate closely with Program Managers to align program budgets with grant funding and support budget-to-actual analysis.
Assist in supporting internal and external audits through meticulous financial documentation and controls.
Maintain organized and audit-ready financial records across systems including SharePoint, and Folder Network
Ensure contract compliance across invoice preparation, documentation, and reporting in accordance with federal, state, and local regulatory requirements.