Accounts Receivable Coordinator

RANDYS Worldwide • Everett, WA

6d

About The Position

RANDYS Worldwide, a leading manufacturer and distributor in the automotive aftermarket, is seeking an Accounts Receivable Coordinator to join our corporate finance team. This role plays a key part in supporting customer relationships, ensuring accurate financial transactions, and maintaining efficient Accounts Receivable operations.
The ideal candidate is detail-oriented, customer-focused, and proactive. Candidate will thrive and grow in a fast-paced environment, communicates clearly, and collaborates effectively across departments.

Requirements

• 2 years of experience in Accounts Receivable or a similar role.
• Understanding of accounts receivable principles and processes.
• Excellent verbal and written communication skills with a customer-first mindset.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational, time-management, and multitasking abilities.
• Proven problem-solving skills and ability to work cross-functionally.
• Proficiency in Microsoft Excel, including VLOOKUP.
• Strong interpersonal skills and a team-oriented attitude.

Nice To Haves

• Experience with ERP systems; Great Plains (GP) preferred but not required.

Responsibilities

• Serve as the secondary contact on the main Accounts Receivable phone line, assisting customers with billing questions, payments, and account discrepancies.
• Respond promptly and professionally to customer emails and calls regarding invoices, balances, and payments.
• Manage a shared AR inbox, ensuring timely and accurate responses.
• Act as a liaison between Sales, Customer Service, and Accounts Receivable to resolve customer-related issues and maintain smooth cross-functional communication.
• Process customer adjustments, credit memos, and refunds accurately and in accordance with company policies.
• Issue refund checks and process credit card transactions as required.
• Prepare all Sales- and Customer Service-related credit memos and customer refunds.
• Apply credits as applicable.
• Maintain accurate customer records in the accounting system and tax software.
• Ensure proper documentation and tracking of payments, credits, and customer information.
• Perform daily non-AR cash postings to support accurate financial reporting.
• Process and distribute weekly invoices for assigned customers.
• Prepare and mail monthly statements and provide invoice copies upon request.
• Coordinate with multiple warehouse locations to resolve issues preventing orders from invoicing or shipping.
• Generate and distribute weekly, monthly, and quarterly AR reports to the Senior Accounts Receivable Manager.
• Partner with the General Ledger team to resolve monthly unposted invoice discrepancies.
• Contribute to a positive, collaborative team environment.
• Manage multiple priorities efficiently while maintaining a high level of accuracy.
• Support departmental and organizational goals through teamwork and flexibility.
• Perform additional duties as assigned to support the success of the Accounts Receivable department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed