Accounts Receivable Coordinator, Accounting

FOH Inc • Miami, FL

7d • Hybrid

About The Position

The Accounts Receivable (A/R) Coordinator plays a key role within the Finance & Accounting team by ensuring accurate and timely management of all accounts receivable activities. This position is responsible for overseeing collections, invoicing, payment applications, and maintaining precise financial records to support healthy cash flow and compliance with company policies.

Requirements

• College degree in Accounting, Finance, or related
• Minimum 3+ years’ experience in accounting, accounts receivable, or related experience
• Proficient in Microsoft Applications, Excel
• Proficient with ERP systems, SAP Business One Accounting System
• Proficient with Business Partner portals, Banking platforms and Avalara Systems
• Strong customer service and interpersonal skills
• Critical accuracy in all financial transactions and projects
• Ability to handle confidential information
• Follows directions and works under pressure to meet deadlines
• Stress and time management skills
• Analytical, creative, practical problem-solving skills
• Customer service and interpersonal skills
• Work collaboratively and as part of a diverse team
• Communicate with excellence and clarity both verbally and in writing
• Project management skills and strong attention to detail
• Tech- savviness
• Strategic thinking, planning, and execution
• Ability to re-arrange tasks as priorities change

Nice To Haves

• High emotional intelligence
• Flexible to work outside of normal work hours
• Organized, action, and detail-oriented
• Demonstrates sound work ethics
• Possesses cultural awareness and sensitivity
• Highly enthusiastic, positive-minded and composure in challenging situations
• Thrives in a goal-driven environment
• Nimbleness to respond to everchanging priorities in a high-growth environment

Responsibilities

• Manage daily A/R invoice exceptions across all FOH® entities.
• Process and apply credit memos, adjustments, and rebates accurately.
• Research and resolve short payments, overpayments, refunds, and deductions.
• Ensure integrity and accuracy of the A/R ledger at all times.
• Assists with sales tax audits, corrections, corrections and adjustments as needed.
• Submits AR write-off recommendations as part of month-end process.
• Manages, applies, and reconciles customers’ advance deposits weekly.
• Supports collections when needed.
• Updates the departmental standards as needed.
• Coordinate final invoicing activities on the last business day of each month, including credit memos and A/R down payments.
• Produce invoices for all FOH® entities.
• Post invoices to business partners’ portals promptly and accurately.
• Generate and deliver monthly A/R statements via SAP, ensuring successful distribution.
• Post incoming payments (bank deposits, ACH, wires, credit card batches) within the ERP system promptly for all FOH® entities.
• Act as backup for Avalara certificate capture process.
• Responsible for the maintenance of Avalara ECM process.
• Compare sales tax liability posted to the general ledger with Avalara reports and make corrections as needed.
• Respond to business partner inquiries submitted through the A/R inbox.
• Partner with key team members across entities to maintain strong business relationships.
• Produce weekly dunning letters and ensure timely delivery of monthly statements.
• Record personal daily punches and approve accurate bi-weekly time and attendance records.
• Demonstrates integrity in all work produced ensuring it is both on-time and audit-ready
• Actively participate in one-on-one and group meetings, as well as FOH® Junior Leadership Team initiatives.
• Assist with additional duties and projects as assigned.
• Promote FOH® culture in all interactions.

Benefits

• bonus incentives
• health benefits
• retirement savings plans
• time off programs
• perks (Onsite gym and workout classes, pet-friendly office, daily Cuban coffee, flexible schedule options, volunteer time off, fresh fruits and snacks, and our collaborative culture)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees