Accounts Receivable Collections Specialist

PRIME GROUP•Hollywood, FL

15d•$45,000 - $50,000•Onsite

About The Position

The Accounts Receivable/Collections Specialist will provide accounts receivables and collections support to a growing real estate development operation. The Accounts Receivable/Collections Specialist will work directly with the company’s Accounts Payable Manager and play an active role in managing overdue accounts by contacting customers and reconciling billing discrepancies to ensure timely cash flow.

Requirements

Associates degree in accounting preferred.
Knowledge of relevant accounting software (such as Yardi Voyager, Sage).
Knowledge of general accounting procedures.
Proficient in data entry and management.
1-3 years’ experience in accounts receivable, and strong collections skills preferably in the real estate, construction and or hospitality industry.
Accounting/GAAP knowledge.
Advanced knowledge of Microsoft Office (emphasis on Excel & Access) and paperless processing required.
Excellent oral and written communication skills.
Strong initiative and ability to manage multiple projects and accounts, as well as strong, follow-through skills.
Ability to complete projects timely and accurately.
Must be detail-oriented with strong organizational and analytical skills.
Ability to work well with others in a fast-paced, dynamic environment with tight deadlines.
Organizing and prioritizing.
Attention to detail and accuracy.
Vendor relationship skills.
Information management skills.
Problem analysis and problem-solving skills.
Ability to meet deadlines.

Responsibilities

Post customer payments by recording deposit transactions.
Post revenue by verifying and entering transactions from lock box and local deposits.
Update receivables by totaling unpaid invoices.
Take ownership of the billing process from extracting the data from the various ERP systems, creating new customer accounts in the system when needed, importing the data, and validating the billing information that has been input is correctly.
Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
Resolve valid or authorized deductions by entering adjusting entries.
Assist with the cash receipting / bank recs in the absence of our other collections assistant.
Resolve invalid or unauthorized deductions by following pending deductions procedures.
Resolve collections by examining customer payment plans, payment history, and credit line while coordinating contact with collections department.
Proactively contact customers with overdue accounts via phone and email to secure payments and resolve issues.
Summarize receivables by maintaining invoice accounts.
Coordinate monthly transfer to accounts receivable account, verify totals and prepare report.
Use credit bureau data, post office information, internet searches and other tools to try to locate vendors / customers who have moved or changed phone numbers.
Resolve vendors / customer issues and complaints concerning billing.
Submit regular reports on the status of unpaid accounts and any repayment progress.
Work with individuals at all levels of the company including management staff on collections matters.
Performs other related duties as assigned.