SmileMakers Accounts Receivable Clerk
About The Position
As our Accounts Receivable Clerk, you will be responsible for compiling, classifying, recording, verifying, and maintaining data for accounts receivable records This position is onsite in Spartanburg, South Carolina Detailed Description Principal Duties and Responsibilities Essential Functions Support and adhere to SmileMakers’ Vision and Values Statement Process multiple types of payments from customers making sure to accurately apply funds in a timely manner Prepare daily cash/check deposits ensuring funds are reconciled to Serenade Perform regular account maintenance on AR accounts to include issuing credits, processing refunds, and issuing approved bad debt adjustments Assist the Collections Clerk with the collections process Prepare and mail weekly letters to customers regarding duplicate payments Assist CN Collections Clerk with daily review of held orders to assess collection needs and determine risk of releasing new orders Assist in monthly and annual closings General office filing Abide by all policies and procedures of SmileMakers and Oriental Trading Company Maintain regular and predictable attendance Must be able to attend face to face meetings on short or little advance notice Work requires in-person collaboration among colleagues and contractors Marginal Functions Assist with related special projects, as required Function as back up to Accounts Payable Clerk as needed Here’s what you need to join the fun: Knowledge, Skills, and Abilities Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form Ability to deal with problems involving several concrete variables in standardized situations To perform this job successfully, an individual should have knowledge of ABS Accounting software; Serenade processing systems; Microsoft Excel Spreadsheet software and Microsoft Word Processing software Must be able to work with and safeguard confidential data on a daily basis Work within urgent deadlines on a frequent basis Function in an efficient manner with a high degree of independence Attention to detail and negotiation skills Proficient with a 10-key calculator Proficient at typing
Requirements
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Ability to deal with problems involving several concrete variables in standardized situations
- Knowledge of ABS Accounting software
- Serenade processing systems
- Microsoft Excel Spreadsheet software
- Microsoft Word Processing software
- Must be able to work with and safeguard confidential data on a daily basis
- Work within urgent deadlines on a frequent basis
- Function in an efficient manner with a high degree of independence
- Attention to detail and negotiation skills
- Proficient with a 10-key calculator
- Proficient at typing
- High School Diploma or GED
- 1-2 years of related experience or equivalent combination of education and experience
- Regularly required to sit; use hands to finger, handle, or feel and talk or hear
- Occasionally required to stand; walk and reach with hands and arms
- Must occasionally lift and/or move up to 10 pounds
- Specific vision abilities required by this job include close vision
Nice To Haves
- Associate’s Degree in Accounting a plus
Responsibilities
- Process multiple types of payments from customers making sure to accurately apply funds in a timely manner
- Prepare daily cash/check deposits ensuring funds are reconciled to Serenade
- Perform regular account maintenance on AR accounts to include issuing credits, processing refunds, and issuing approved bad debt adjustments
- Assist the Collections Clerk with the collections process
- Prepare and mail weekly letters to customers regarding duplicate payments
- Assist CN Collections Clerk with daily review of held orders to assess collection needs and determine risk of releasing new orders
- Assist in monthly and annual closings
- General office filing
- Abide by all policies and procedures of SmileMakers and Oriental Trading Company
- Maintain regular and predictable attendance
- Must be able to attend face to face meetings on short or little advance notice
- Work requires in-person collaboration among colleagues and contractors
- Assist with related special projects, as required
- Function as back up to Accounts Payable Clerk as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
