Accounts Receivable Billing Specialist

Century International A•Fairfax, VT

19d

About The Position

The Accounts Receivable Billing Specialist will process and complete daily invoicing of shipments and credit card batches in addition to reviewing customer receivable balances, and collection calls to customers on overdue accounts This position will also support the Controller with administrative support and assist with various duties such as processing the incoming mail, accounts payable backup, and correspondence with the Sales and Customer Service departments.

Requirements

High school diploma plus 2-3 years previous experience in accounts payable
Must have understanding of the general ledger accounts
Strong organizational skills and work in a team environment
Proficiency with Microsoft Office Suite
Excellent attention to detail
Ability to prioritize workload and handle multiple assignments in a timely manner
Employee is regularly required to sit, use hands to finger, handle or feel and talk or hear
Employee is frequently required to reach with hands and arms
The employee is occasionally required to stand, walk and stoop, kneel, crouch or crawl
Specific vision abilities required by this job include close vision

Responsibilities

Completes daily invoicing of shipments
Process daily credit card batches as well as processing and collecting credit card disputes and NSF checks.
Collaborates with sales department to identify changes from normal terms prior to invoicing the customer—special terms and or discounts.
Process invoices through SPS Commerce, as well as distributing invoices via mail, fax, and e-mail.
Processes manual refund/credit cards changes.
Coverage for processing temporary credit limit requests once approved by management.
Releases held orders that have been reviewed and approved for shipment.
Evaluates, researches, prepares and processes return memos.
Completes data entry for credit notes of merchandise returns.
Processes freight charges to distributor invoices when applicable.
Corresponds via mail, fax, and email on distributor’s shipments.
Updates price adjustment query in Excel for distributors.
Files and maintains invoices, returns and credits.
Assists customer service and receiving department with problems and issues as needed.
Develops, maintains and reviews processing issues log/file to drive improvements
Serves as back-up for the Accounts Payable. Additionally, will enter vouchers related to incoming and outgoing freight into the accounting software.
Provides back-up when the Receptionist is needed to support the business away from the front office
Research variances on customer accounts and enter/post manual invoices and credits as needed.
Monitor customer accounts for past due invoices/discrepancies
Backup for customer collections.
Prepare audit confirmations and gather requested documents/receivables
Provide sales reps with regular account status and aged trial balance reports
Maintain customer master file account information
Assist with compliance related issues if required.
Protects organization's value by keeping information confidential.
Support and adhere to all ISO standards applicable to the Company.
Wears all necessary Personal Protective Equipment directed by the Company at all times.
Demonstrates sound working knowledge of firearms safety.
Maintains and keeps workstation and department area clean.
Immediately reports any maintenance and/or safety issues to Management.
Demonstrates a positive attitude toward co-workers, other department and the Company.
Maintains respect, courtesy and professionalism toward all co-workers and the Company.
Communicates clearly and effectively with co-workers and management.
Actively participate and support the 5S process within the work area on a daily basis.
Other duties will be assigned as required.