AP/AR Specialist

Aston Carter•Tualatin, OR

8d•$25 - $30•Onsite

About The Position

We are seeking a dedicated Accounts Receivable Associate for a contract-to-hire position. This role involves recording payments to customer accounts and maintaining accurate records. The position requires time to be split between Tualatin and NE Portland locations, with the option to spend most time in Tualatin.

Requirements

2-3 years of experience in accounts receivable, with accounts payable experience preferred.
Proficiency in QuickBooks, especially in AR and invoicing functions.
Advanced communication skills for interactions with customers and vendors.
Mid-level proficiency in Excel.
Attention to detail, speed, accuracy, and strong customer service skills.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
Experience with financial reports is a plus.
Operational accounting experience, including general ledger and close processes, is preferred but not required.
Ability to perform essential job duties with or without reasonable accommodation.

Responsibilities

Manage all payment cycle activities primarily within QuickBooks in a timely and efficient manner.
Track all payments, expenditures, sales orders, invoices, and statements.
Process scale tickets for invoicing and settle dealer-level tickets.
Send invoices via mail, email, and fax.
Post payments to invoices and make deposits, sometimes requiring trips to the local bank.
Process checks via scanner.
Prepare A/R aging reports for management and send them to customers.
Prepare A/R reports for end-of-month closing.
Follow up with customers regarding payments in arrears.
Act as a backup for the scale office, including processing scale tickets and answering phones.
Maintain files for accounts and act as a backup for the A/P clerk.
Post customer payments by recording cash, checks, and credit card transactions.
Verify and enter transactions to post revenues.
Update receivables by totaling unpaid invoices.
Resolve valid or authorized deductions by entering adjusting entries.
Resolve invalid or unauthorized deductions by following pending deductions procedures.
Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals, and preparing reports.
Protect the organization's value by keeping information confidential.
Maintain punctual, regular, and predictable attendance.
Work collaboratively in a team environment with a spirit of cooperation.