AP/AR Specialist

Process Solutions & Services•Louisville, KY

10d

About The Position

We are looking for an AP/AR Specialist to join our growing team! This role will be responsible for Accounts Payable and Accounts Receivable for the company. Accounts Receivable: Reviewing, coding to cost centers/general ledger accounts and processing vendor invoices by comparing purchase order to the invoice to ensure price, units received, pay terms, and other charges are accurate and complete. Generate/send customer invoices. Monitor customer accounts and contact those with overdue invoices to attempt collection or negotiate a payment plan. Maintain records and resolve payment discrepancies with account manager. Process credit card payments. Record daily cash entries. Submit and monitor vendor rebates. Reconcile bank account on a monthly basis. Accounts Payable: Process vendor invoices using 3-way matching principle and assuring proper GL coding. Process weekly check runs to ensure bills are paid in a timely manner. Maintain vendor files, including vendor account, new vendor set-up, and obtaining current W9’s. Responsible for answering the telephone and directing calls to the correct person/department. Reconcile company credit card account monthly. Complete 1099 process at year end. Perform various other duties as assigned to meet business objectives.

Requirements

High School diploma or equivalent
Minimum of 2 years AP/AR experience preferred
Basic understanding of general accounting principles
Thorough knowledge of Accounts Receivable and Accounts Payable functions
Strong attention to detail, organization, and multi-tasking skills
Ability to identify root cause & resolve complex problems with minimal supervision
Strong verbal and written communication skills
Ability to work in a fast-paced environment with emphasis on timeliness and accuracy
Skilled in the use of personal computers, Microsoft Office (especially Outlook and Excel) and Accounting software applications
Ability to work well in team-oriented environment

Nice To Haves

Some college coursework preferred
Manufacturing and/or distribution industry experience preferred
Multi-location AR and AP experience preferred
Epicor P21 experience preferred

Responsibilities

Reviewing, coding to cost centers/general ledger accounts and processing vendor invoices by comparing purchase order to the invoice to ensure price, units received, pay terms, and other charges are accurate and complete
Generate/send customer invoices
Monitor customer accounts and contact those with overdue invoices to attempt collection or negotiate a payment plan
Maintain records and resolve payment discrepancies with account manager
Process credit card payments
Record daily cash entries
Submit and monitor vendor rebates
Reconcile bank account on a monthly basis
Process vendor invoices using 3-way matching principle and assuring proper GL coding
Process weekly check runs to ensure bills are paid in a timely manner
Maintain vendor files, including vendor account, new vendor set-up, and obtaining current W9’s
Responsible for answering the telephone and directing calls to the correct person/department
Reconcile company credit card account monthly
Complete 1099 process at year end
Perform various other duties as assigned to meet business objectives