Accounts Receivable Specialist

Snorkel AI • Redwood City, CA

18h • Hybrid

About The Position

We are looking for a highly driven AR / Project Billing Specialist to own and execute our billing and collections processes for enterprise customers. This role will partner closely with the Revenue Accounting Manager and play a critical role in ensuring timely, accurate billing and accelerating cash collections. This is a hands-on, execution-focused role — ideal for someone who thrives in the details, is persistent in following up with customers, and knows how to navigate complex enterprise procurement and payment environments (e.g., Coupa, Ariba, customer portals). You will be instrumental in helping us reduce DSO, shorten time-to-bill, and drive toward a 5-business-day billing and AR close.

Requirements

• 3+ years of experience in accounts receivable, billing, or project-based invoicing roles
• Strong experience with project-based / milestone / services billing
• Proven track record of managing enterprise collections and reducing DSO
• Hands-on experience with customer payment and procurement portals (e.g., Coupa, Ariba, or similar)
• Experience working in QuickBooks Online (QBO) or similar accounting systems
• High attention to detail and ability to manage multiple invoices, accounts, and follow-ups simultaneously
• Strong organizational and follow-through skills — you don’t let things slip
• Comfortable working cross-functionally to resolve billing and payment issues quickly
• Ability to operate in a fast-paced, evolving startup environment

Nice To Haves

• Experience in a high-growth startup or services-heavy SaaS company
• Familiarity with revenue recognition concepts (ASC 606 exposure)
• Experience with additional billing/revenue tools (e.g., NetSuite, Tabs, or Maxio)
• Experience building or improving billing and collections processes from scratch
• Strong Excel/Google Sheets skills for tracking AR, reconciliations, and reporting
• Prior experience helping achieve accelerated close timelines (≤5 days)

Responsibilities

• Own end-to-end project-based billing, including invoice preparation, validation against contracts/SOWs, and timely delivery to customers.
• Navigate and manage customer procurement and payment portals (e.g., Coupa, Ariba, and similar systems) to ensure invoices are submitted correctly and without delay.
• Proactively drive collections efforts — follow up consistently with enterprise customers via email, portals, and calls to resolve outstanding invoices.
• Partner with Sales, Delivery, and Accounting to resolve billing discrepancies, disputes, and contract-related issues quickly.
• Monitor AR aging and take action to reduce DSO and improve cash collections performance.
• Ensure all billing aligns with contract terms, milestones, and project deliverables.
• Support a fast and efficient month-end close, helping achieve a 5-business-day billing/AR close timeline.
• Maintain accurate and up-to-date records in QuickBooks Online (QBO) and other billing systems.
• Reconcile billed revenue to underlying project data and ensure proper association of costs and revenue where applicable.
• Identify and implement process improvements to streamline billing, invoicing, and collections workflows.
• Assist in maintaining documentation and audit support related to billing and AR processes.
• Communicate clearly with internal and external stakeholders to ensure smooth billing and payment cycles.

Benefits

• Meaningful opportunities to shape priorities and initiatives, influence key strategic decisions, and directly impact ongoing success.
• Fully supported in building your career in an environment designed for growth, learning, and shared success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees