Accounts Receivable (AR) Coordinator

GBTA•Alexandria, VA

1d•$59,000 - $70,000•Remote

About The Position

The AR Coordinator is a member of the Global Business Travel Association (GBTA) Finance & Accounting department. This position requires 2-5 years of accounting experience with excellent communication skills, organizational skills, and will be responsible for coordinating all Billing, A/R, and collection needs. This includes general ledger maintenance, inter-company billings, accounts receivable activity, general accounting services (i.e., journal entries, account reconciliations), and special projects. At GBTA, we put people first – we value collaboration, innovation, and adaptability along with global diversity, respect and empathy. As a member of our team, you’ll have the opportunity to grow your skills and career in an entrepreneurial environment and make a meaningful impact on the industry and professionals we serve.

Requirements

Associate’s degree in accounting or related field, or equivalent experience.
2-3 years of AR, billing, collection, or relevant experience.
Experience with database management.
Superior organization skills, and an ability to manage multiple projects in a super-fast paced environment.
Excellent communication, organizational, and analytical skills with strong attention to detail
Ability to work independently and collaborate with a team.
Strong technical skills, including cloud-based systems. Must have a high level of skills in Microsoft Office Suite (including Microsoft Teams) and financial management systems.

Nice To Haves

Experience with ACHs, wires, and foreign currency transactions.
Sage Intacct, Tipalti, Salesforce, and Solver software experience.
Experience leveraging automation or AI tools to support customer service inquiries and streamline AR processes.
Experience with international accounting and not-for-profits.
Multi-lingual is a plus.

Responsibilities

Monitors invoices using Salesforce using various currencies for corporate sponsors, exhibitors, advertising, corporate partners, convention registration and sponsorship.
Review and reconcile credit card transactions.
Reconcile and provide bank deposit details including accurate GL coding to facilitate bank transaction entry.
Review and resolve unidentified receipts.
If local, mail pick up at UPS mailbox in Alexandria VA as needed.
Manage collections process- reach out to customers with outstanding balances, schedule conference calls with collections team, and update information in invoicing programs.
Resolve customer inquiries on accounts receivable accounts.
Maintain financial information in the membership database, Salesforce, and convention mapping software.
Tracks and collects balances due to GBTA, including all items shown above.
Reconciles monthly accounts receivable schedules and balances to the general ledger.
Maintains deposit logs.
Assist with preparation and provide documentation and schedules for annual external financial audit.
Prepare journal entries as necessary.
Reconcile select balance sheet accounts on a periodic basis.
Other duties as assigned.