Accounts Receivable and Collections Specialist

Total Productive Staffing•Burbank, CA

5d•$25 - $27

About The Position

The Accounts Receivable and Collections Specialist plays an important role in our organization, ensuring the smooth operation of financial functions. This position requires a well-rounded professional who can handle a variety of responsibilities in accounting.

Responsibilities

Generate and distribute customer invoices on a daily basis.
Accurately record and apply incoming payments (Credit Card, ACH, Wire Transfer, Check, and Cash) to corresponding customer accounts.
Reconcile the Accounts Receivable sub-ledger with the General Ledger on a regular basis.
Monitor customer accounts to ensure timely payments and maintain up- to- date aging reports.
Investigate and resolve billing discrepancies or payment disputes in a timely manner.
Assist with month-end and year-end financial closing activities.
Support internal and external audits by providing documentation and account analysis as needed.
File invoice copies and daily cash receipts for record keeping and audit readiness.
Process check refund requests for both short-term and long-term deposits.
Update customer payment terms as requested by the Rental Department.
Charge customer credit cards on file on the 1st and 15th of each month.
Assist Accounts Payable with petty cash requests, record petty cash transactions, and perform regular petty cash reconciliations.
Initiate proactive communication with customers regarding past-due invoices through phone calls and email follow-ups.
Prepare and send account statements via email or mail.
Notify the Rental Department of delinquent accounts for further action.
Collaborate with the Rental Department to resolve pricing disputes and work with the General Manager and Mr. Fisher to address severely overdue accounts.
Recommend accounts for write-off or suggest applying aged credits as income, where appropriate.
Perform routine banking errands, including deposits, withdrawals, and other authorized transactions.