Accounts Receivable Analyst

Evolv Technologies Holdings • Waltham, MA

19h • $53,000 - $85,000 • Hybrid

About The Position

The Elevator Pitch Are you familiar with accounts receivable and the duties that come along with it? Do you enjoy assisting with the proper maintenance of accounts receivable? As an Accounts Receivable Analyst, you will help us continue our sales growth by keeping up with the high volume of new orders that require invoicing and some collecting. You will assist in proper maintenance of accounts receivable by maintaining timely correspondence with customer inquiries. Success in the Role: What are performance outcomes over the first 6-12 months you will work toward completing? In the first 30 days, you will: Understand how Evolv's products and services are quoted, contracted, and invoiced Understand the day-to-day maintenance and organization of the accounts receivable mailbox Invoice sales orders for transactions of varying amounts. Be able to successfully run the AR aging report in NetSuite, review aging invoices, and reach out to customers requesting a collections update Within 3 months, you will: Be working collaboratively with other team members, particularly with the revenue, order management, and logistics teams Have a basic understanding of the different types of invoicing language contained within contracts Understand the typical billing cycle for a contract and when to invoice different items on sales orders Ensure that sales orders, regardless of their monetary value, are eligible for invoicing to effectively close out orders while demonstrating comfort and confidence in the confirmation process. Be able to understand our systems and sources of data Be communicating with billed customers for collection status. By the end of the first year, you will: Be able to correctly generate invoices against all types of sales orders timely and independently Be able to create new customers upon request from the order management team Maintain the invoicing waterfall or similar report that provides visibility into future periods' invoices and amounts Compare internal quotes with external POs, ensure invoicing occurs by terms and conditions, or investigate discrepancies. Be able to provide a detailed analysis and list for any unbilled orders at quarter end. Effectively communicate with internal and external customers in resolving issues or disputed invoices. Provide collection status on aged invoices Improve aged receivables through your Billing and Collection efforts. Reconcile AR sub ledger to the general ledger monthly. Work: What type of work will you be doing? Financial Acumen Understand the underlying data and information, where it comes from and how to use it to proactively resolve discrepancies. Understand our accounting system and contracting process Be able to run relevant reports independently and complete invoicing, and other necessary tasks Team Engagement Work well with the other team members and support other functions while being respectful and professional Adhering to deadlines is important for everyone to complete their tasks on time Raising your hand for any ad-hoc projects to help other team members Participating in meetings and openly raising any issues encountered will allow us to resolve issues more quickly Proactive and regular communication with team members to ensure everyone is aware of pending or resolved issues Customer Service Not shying away from picking up the phone and calling customers to get any disputes resolved Timely and professional response to customers’ questions (both internal and external) What is leadership like for this role? What is the structure and culture of the team? You will join the Finance and Accounting team and report to the Sr. AR Manager. The team culture is one based on building trust, collaboration, on-going development through kindness, authenticity, courage, drive and fun! Where is the role located? The location of this role is based out of our HQ in Waltham, MA with some flexibility in being remote some days. Compensation and Transparency Statement The base salary range for this full-time position is $53,000.00- $85,000.00. In addition to base salary, this role offers a competitive target bonus, equity, and a comprehensive benefits package. This range reflects our commitment to pay transparency and equity, in alignment with applicable state laws. Our compensation ranges are determined based on factors such as role, level, location, market benchmarks, and internal equity. The posted range represents the good-faith estimate of what we expect to pay for this role across U.S. locations. Actual compensation within the range will be based on the candidate’s skills, experience, education, and geographic location. In accordance with state and local pay transparency laws, including those in California, Colorado, Massachusetts, New York, New Jersey, and others, we disclose salary ranges in all job postings and provide additional information upon request.

Requirements

• Understand how Evolv's products and services are quoted, contracted, and invoiced
• Understand the day-to-day maintenance and organization of the accounts receivable mailbox
• Have a basic understanding of the different types of invoicing language contained within contracts
• Understand the typical billing cycle for a contract and when to invoice different items on sales orders
• Ensure that sales orders, regardless of their monetary value, are eligible for invoicing to effectively close out orders while demonstrating comfort and confidence in the confirmation process.
• Be able to understand our systems and sources of data

Nice To Haves

• Experience with NetSuite, Salesforce, and MS Excel a plus.

Responsibilities

• Invoice sales orders for transactions of varying amounts.
• Run the AR aging report in NetSuite, review aging invoices, and reach out to customers requesting a collections update
• Work collaboratively with other team members, particularly with the revenue, order management, and logistics teams
• Communicate with billed customers for collection status.
• Generate invoices against all types of sales orders timely and independently
• Create new customers upon request from the order management team
• Maintain the invoicing waterfall or similar report that provides visibility into future periods' invoices and amounts
• Compare internal quotes with external POs, ensure invoicing occurs by terms and conditions, or investigate discrepancies.
• Provide a detailed analysis and list for any unbilled orders at quarter end.
• Effectively communicate with internal and external customers in resolving issues or disputed invoices.
• Provide collection status on aged invoices
• Improve aged receivables through your Billing and Collection efforts.
• Reconcile AR sub ledger to the general ledger monthly.
• Understand the underlying data and information, where it comes from and how to use it to proactively resolve discrepancies.
• Understand our accounting system and contracting process
• Be able to run relevant reports independently and complete invoicing, and other necessary tasks
• Work well with the other team members and support other functions while being respectful and professional
• Adhering to deadlines is important for everyone to complete their tasks on time
• Raising your hand for any ad-hoc projects to help other team members
• Participating in meetings and openly raising any issues encountered will allow us to resolve issues more quickly
• Proactive and regular communication with team members to ensure everyone is aware of pending or resolved issues
• Not shying away from picking up the phone and calling customers to get any disputes resolved
• Timely and professional response to customers’ questions (both internal and external)

Benefits

• Equity as part of your total compensation package
• Medical, dental, and vision insurance
• Health Savings Account (HSA)
• A 401(k) plan (and 2% company match)
• Flexible Paid Time Off (PTO)- take the time you need to recharge, with manager approval and business needs in mind
• Quarterly stipend for perks and benefits that matter most to you
• Tuition reimbursement to support your ongoing learning and development
• Subscription to Calm

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees