Accounts Receivable / Accounts Payable Supervisor

General Fasteners•Livonia, MI

About The Position

The Accounts Receivable / Accounts Payable Supervisor is responsible for managing the company accounts receivable and accounts payable processes and functions in a professional and knowledgeable manner. This position directs and oversees the daily management of the accounts receivable and payable staff and processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, processing of purchase orders, receiving invoices, cash application, payment of invoices, and communication with buyers. This position ensures company policies and procedures are being adhered to as they pertain to accounts payable. They are tasked with ensuring that the accounts receivable and accounts payable departments are well-managed and that all of its processes are running smoothly.

Requirements

Associates or Bachelors degree in accounting, finance, or related field, or work experience equivalent
Experience with Microsoft Office: Outlook, Excel & Word
Experience with Epicor or comparable ERP system
Strong attention to detail and accuracy while meeting deadlines
Must be self-directed and possess a high level of personal organization and drive
Possess strong analytical, mathematical, and problem-solving skills
Possess excellent communication skills including verbal, written and interpersonal
Ability to gather data, compile information and prepare reports
Ability to organize resources, establish priorities and delegate duties
Ability to solve problems, determine appropriate actions and complete projects in a timely manner
Interact well with employees at all levels within the organization and be able to build and maintain positive working relationships
Willingness and ability to be flexible and adapt to changing job requirements

Nice To Haves

3+ years of high-volume A/R, A/P experience
2+ years of supervisory experience

Responsibilities

Lead and manage collections process, including interacting with customers on past dues and management reporting on accounts.
Assign tasks to the accounts receivable team as we resolve collection issues.
Oversee timely collections and communicate internally and externally for proper stop shipments and ensure we have clear visibility internally to issues before stop shipments are initiated.
Monitor and evaluate invoice procedures for process improvements, including continued implementation of AR templates and other process automation.
Overseeing that the account receivable team performs in agreement with accounting principles
Managing all credits, debits, write-offs and other AR related items and associated accounting.
Hiring, training, motivating, and evaluating accounts receivable staff
Setting and facilitating goals for staff members and helping them reach those objectives
Develop, implement, improve policies to increase accuracy and efficiency.
Accounts Payable- Hiring, training, motivating and evaluating accounts payable staff employees.
Overseeing routine processes to ensure that they are completed correctly and on time.
Maintain complete and accurate vendor/supplier information for proper payment.
Compile, analyze, and report financial information to management.
Setting and facilitating goals for staff members and helping them reach those objectives.
Develop, implement, and improve policies to increase accuracy and efficiencies.
Drive automation and efficiency in Epicor P21 and DocRecord to improve team efficiency and output.
Review across departments what type of process improvements to stream-line business processes and drive implementation in DocRecord
Scanners at warehouses-BOL folders developed and implementing this process at the applicable warehouses to utilize DocRecord for BOL storage and maintenance.
Understand/Develop the levels of authority and create flowcharting within Doc Record for multi-level approval process, drive updates and implementation with Prism in DocRecord.
Process improvement of invoice ingestion by working with template inside of Doc Record for smoother and faster process.
Oversee routine reconciling of previous day transactions and be involved with resolution to overpayments.
Develop, implement, improve policies to increase accuracy and efficiencies.
Compile, analyze, and report financial information to management
Maintain complete and accurate remittance and bank information.
Aid in cash and working capital forecasting through better understanding of projected collections and receipts and ongoing analyze of suppliers and customers and payment frequencies.