ACCOUNTS PAYABLES SPECIALIST

THE BEASLEY GROUP

13h • $14 - $20

About The Position

An Accounting Specialist manages daily financial operations, including accounts payable/receivable, payroll processing, and general ledger maintenance, while ensuring compliance with financial standards. This role requires high proficiency in accounting software, with specific expertise in Quickbooks for bookkeeping, Paycom for payroll/HRIS, and Excel for data analysis and reporting. Key Responsibilities Bookkeeping & General Ledger: Perform full-cycle accounting, including posting journal entries, reconciling bank statements, and maintaining accurate financial records. Accounts Payable/Receivable (AP/AR): Process invoices, manage vendor payments, issue customer bills, and monitor aging reports. Payroll Administration (Paycom): Process bi-weekly payroll, manage employee time tracking, update records, and ensure tax compliance. Financial Reporting (QuickBooks/Excel): Generate monthly financial statements (balance sheets, P&L) and create ad-hoc reports using Excel (Pivot Tables, VLOOKUP). Compliance & Auditing: Assist with month-end/year-end close processes, prepare 1099s, and support internal/external audits. Software Proficiency: Utilize QuickBooks, Paycom, and specialized or Angel accounting software to maintain accurate data. Typical Day-to-Day Activities Reconciling bank accounts using QuickBooks. Processing employee payroll, tax, and benefits in Paycom. Creating monthly performance reports in Excel. Reviewing vendor invoices and coding them properly. These are summary in nature and may be adjusted as needed by the supervisor.

Requirements

• Proficiency in QuickBooks (Desktop or Online), Paycom (payroll/HRIS), and advanced Microsoft Excel (formulas, pivot tables).
• Strong understanding of GAAP (Generally Accepted Accounting Principles).
• High accuracy in data entry and reconciliation to avoid discrepancies.
• Ability to research, analyze, and resolve billing or payment discrepancies.
• Typically requires an Associate or Bachelor’s degree in Accounting/Finance, or 2–5 years of relevant bookkeeping experience.

Responsibilities

• Perform full-cycle accounting, including posting journal entries, reconciling bank statements, and maintaining accurate financial records.
• Process invoices, manage vendor payments, issue customer bills, and monitor aging reports.
• Process bi-weekly payroll, manage employee time tracking, update records, and ensure tax compliance.
• Generate monthly financial statements (balance sheets, P&L) and create ad-hoc reports using Excel (Pivot Tables, VLOOKUP).
• Assist with month-end/year-end close processes, prepare 1099s, and support internal/external audits.
• Utilize QuickBooks, Paycom, and specialized or Angel accounting software to maintain accurate data.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree