Accounts Payable

MBI Direct Mail, Inc.•DeLand, FL

1d•Onsite

About The Position

The Accounts Payable Representative ensures the timely and accurate processing of vendor invoices and payments, supporting MBI’s financial operations. This role plays a critical part in maintaining positive vendor relationships and ensuring compliance with internal policies and external regulations.

Requirements

High school diploma or equivalent
Proficient in Microsoft Excel
Strong knowledge of standard AP procedures and general accounting principles

Nice To Haves

Experience with ERP systems (e.g., Sage, NetSuite, QuickBooks Enterprise)
Familiarity with print production or direct mail industry a plus
Understanding of 1099 reporting and sales/use tax considerations

Responsibilities

Process and verify invoices for accuracy, proper approvals, and appropriate documentation.
Ensure timely payment of invoices, resolving any discrepancies with vendors or internal departments.
Maintain accurate and up-to-date records of accounts payable transactions in the accounting system.
Prepare and mail annual 1099 forms in compliance with IRS regulations, ensuring accuracy and timeliness.
Reconcile vendor statements and respond to inquiries regarding payment status or discrepancies.
Assist with monthly closing procedures by preparing and reviewing AP reports and accruals.
Collaborate with Purchasing and Receiving departments to match purchase orders and receipts with invoices.
Monitor aging reports to manage payment cycles and avoid late fees.
Prepare and process weekly check runs, ACH payments, wire transfers, and credit card payments.
Support audits by providing necessary documentation and account analysis.
Continuously seek process improvements and efficiencies in accounts payable procedures.