Accounts Payable

BETHANY-ST JOSEPH CORP•La Crosse, WI

3d•$22 - $26•Onsite

About The Position

The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices and payments for the organization. This role supports the financial integrity and operational efficiency of the organization by ensuring compliance with internal controls, and assisting in general accounting activities. The ideal candidate will be detail-oriented, organized, and committed to upholding the mission of providing high-quality care to individuals in need.

Requirements

High school diploma or equivalent required; associate’s degree in accounting, business, or related field preferred.
Two years of accounts payable experience, preferably in a healthcare or nonprofit setting preferred.
Strong understanding of basic accounting principles and accounts payable processes.
Proficiency with accounting software and Microsoft Office, particularly Excel.
Excellent attention to detail and accuracy.
Strong organizational and time management skills with the ability to prioritize and meet deadlines.
Effective communication and interpersonal skills.

Nice To Haves

Knowledge of HIPAA, nonprofit financial practices, and long-term care operations is a plus.

Responsibilities

Review, code, and process vendor invoices in compliance with organizational policies and accounting procedures.
Ensure timely and accurate payment of all accounts payable obligations, including weekly check runs and electronic payments.
Maintain accurate and up-to-date vendor records, including W-9 forms and payment terms.
Match purchase orders, packing slips, and invoices, and resolve any discrepancies in coordination with department managers and vendors.
Prepare and distribute 1099 forms annually in compliance with IRS regulations.
Reconcile vendor statements and follow up on outstanding or disputed items.
Assist with month-end and year-end closing processes by preparing reports and account reconciliations.
Work closely with purchasing and administrative staff to verify the accuracy of billed goods and services.
Ensure proper documentation and approval are obtained for all expenditures.
Maintain organized and auditable records of all accounts payable transactions in accordance with nonprofit accounting and regulatory standards.
Support audits and financial reviews as needed.
Other duties as assigned by supervisor.

Benefits

Paid Time Off
Employee Assistance Program
403(b) Retirement Plan
Tuition Reimbursement
Vision Insurance
Life Insurance
Critical Care and Accident Insurance
Paid Volunteer Time
Health Insurance with HSA option
Dental Insurance
FSA
Long and Short-Term Disability
We offer excellent wages, paid time off that carries over every year, shift differentials, weekend differentials, excellent benefits, tuition reimbursement, referral bonuses and more.