Accounts Payable Vendor Management Specialist

Wheels, Inc.•Schaumburg, IL

13d

About The Position

The Account Payable/Vendor Management Specialist is responsible for developing and maintaining master data standards in alignment with business requirements and priorities; specifically, the maintenance of vendor master. This role will work hand in hand with all other departments to ensure the vendor data entered the system is accurate. Additionally, this position will handle communicating in a professional manner with the business partners regarding any related discrepancies to the flow of accounts payable. Research inquiries and resolve related discrepancies.

Requirements

Interact with integrity and professionalism when communicating with all departments in the business
Assumes ownership and accountability for all actions and adheres to our company and department values
Team-player skills with ability to solve problems, avoid conflict, meet deadlines and prioritize tasks
Possess a high degree of attention to detail, accuracy and efficiency
Works independently in a demanding environment
Register with the IRS as an authorized user of their E-Services TIN Matching site - required
High degree of professionalism and skill in verbal and written communications
Strong organization skills and attention to detail
Can handle a fast pace and high volume of transactions
Looks for new efficiencies to bring to the organization
Ability to handle special projects as assigned and work diligently to a successful conclusion
Proven working experience as Accounts Payable specialist in a fast-paced environment
Must have acumen in Accounts Payable practices and principles
Bachelor’s degree or equivalent work experience
2-4 years of experience with high volume accounts payable experience
Strong computer aptitude, including abilities in Microsoft Office
Experience with JD Edwards, Oracle, SAP, or other large ERP system in a Master Data Management and/or Accounts Payable role
Knowledge of W8 and W9 tax documents

Responsibilities

Monitor AP MasterData email inbox and process all Vendor Master Data requests
Execute changes to JDE, AS400 and other internal systems as approved by the business
Maintain vendor W-9 forms, produces and files 1099 forms in accordance with IRS regulations
Meeting or exceeding Service Level Agreements regarding timeliness of processing
Train and instruct departments on Vendor Management process
Ensure data quality, compliance, and consistency of master data
Setup and maintain banking information for automatic draft accounts
Complete verification process of banking information prior to vendor setup
Assist with continuous improvement of data management
Ensuring accuracy and proper storage of Tax documentation and banking information
Identification and support of vendor data cleansing activities
Maintain strict confidentiality of sensitive information
Perform mass updates to the vendor master data list as required
Work with business units and process experts to resolve master data issues
Participate in projects and initiatives across multiple functional areas and regions
Support the business with required procedures, submit incidents and change requests when needed
Acts as a support back-up for all Accounts Payable functions when needed
Assist in month end closing
Other duties and responsibilities as assigned