Accounts Payable Vendor Maintenance Specialist

UniFirst

13d

About The Position

The Accounts Payable Vendor Maintenance Specialist will be responsible for updating, maintaining and protecting UniFirst’s vendor master data. This includes the proper review, creation and modification of new or existing vendors while ensuring compliance with policy and audit controls. You will act as the liaison supporting the business, vendors and peers, identifying and resolving issues preventing the timely processing & payment of invoices. You will need to easily adapt to an agile, constantly changing work environment in the performance of assigned tasks and special projects. UniFirst seeks an experienced, reliable and precise professional to properly vet and accurately maintain vendor master data. In addition, the AP Vendor Maintenance Specialist supports Accounts Receivable with customer refund requests, provides guidance & support to location administrators along with other internal and external Team Partners. This position plays an integral role in assisting the Supervisor - Vendor Maintenance with updating, maintaining and protecting UniFirst’s master vendor data while helping to develop end-to-end P2P processes.

Requirements

Minimum 2 years of experience maintaining vendor master data
Experience with an integrated P2P process
PeopleSoft Financial application experience preferred
Oracle Fusion experience a plus
Proficient with Microsoft Office, with a strong emphasis on Excel
Ability to multitask work under pressure & meet deadlines
Strong organizational skills, accuracy, attention to detail & follow through are a must
Strong listening, verbal and written communication skills
Experience with D&B Risk Analytics tool is a plus
Willingness and desire to contribute to continuous improvement

Responsibilities

Work with Corporate Accounts Payable team and UniFirst location administrators in a fast-paced, multifaceted and dynamic work environment, maintaining and facilitating workflow to ensure vendors are set up or modified timely, accurately, and in compliance with policy
Research, collect and validate key vendor data such as W9 forms, Tax ID information, correct remit, purchasing and physical addresses and 1099 withholding information
Utilize Dun & Bradstreet’s Risk Analytics tool in the vetting of above data
Secure, validate and maintain all vendor bank details in accordance with process and policy and work to drive direct deposit payments
Support AP team on vendor set up related issues, research and resolve where required
Ensure customer refunds are processed in a timely manner and not duplicated via the performance of thorough, consistent review
Work with the Supervisor, Vendor Maintenance to cleanse vendor profile and ensure existing vendor master data has all required documentation
Build solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers
Educate internal staff and locations on the vendor set-up process and need for proper documentation
Readiness to go the extra mile to minimize mistakes and produce new opportunities
Conversant with internal control procedures and concepts
Ability to adjust to diverse ideas, impressions or schemes from individuals or changing preferences
Ability to independently use logic to analyze and resolve issues
Provide exemplary customer service by communicating and developing a rapport with assigned location administrators
Promptly respond to internal and external customer and vendors inquiries in a timely and professional manner
Contribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiency
Ability to consistently meet deadlines
Escalate issues of concern to management
Perform miscellaneous tasks as assigned by supervisor
Additional responsibilities to be determined as needed