Accounts Payable

Legacy Ford of Mcdonough•McDonough, GA

About The Position

The Accounts Payable, Tag & Title, and Billing Specialist is responsible for managing key administrative and financial functions within the dealership, including vendor payments, vehicle billing, and processing all title and registration paperwork. This role requires exceptional attention to detail, strong organizational skills, and the ability to work efficiently in a fastpaced automotive environment. The ideal candidate is dependable, accurate, and capable of handling sensitive financial and legal documentation with professionalism.

Requirements

Previous dealership accounting or tag/title experience strongly preferred.
Strong understanding of accounting principles and state title regulations.
Proficiency with dealership management systems (CDK, Reynolds, Dealertrack, etc.).
High level of accuracy and attention to detail.
Strong communication and customer service skills.
Ability to manage multiple priorities and meet strict deadlines.
Proficiency with Microsoft Office, especially Excel.

Responsibilities

Review, verify, and process vendor invoices for accuracy and proper authorization.
Match invoices to purchase orders and receiving documents.
Enter invoices into the DMS and prepare weekly check, ACH, and credit card payments.
Reconcile vendor statements and resolve discrepancies promptly.
Maintain organized AP files for audit and compliance purposes.
Assist with monthend closing tasks, including AP aging and accruals.
Prepare and process all title and registration paperwork for retail, wholesale, and dealer trades.
Verify accuracy of all deal documents prior to submission.
Submit title work to the appropriate state agencies within required timeframes.
Track MSOs, titles, and lien releases to ensure timely completion.
Communicate with customers, lenders, and state agencies regarding title status and corrections.
Maintain compliance with state regulations and dealership policies.
Monitor tag expiration dates and ensure timely followup on outstanding title issues.
Accurately bill retail, lease, and wholesale deals in the DMS.
Verify all deal jackets for completeness, accuracy, and required signatures.
Ensure all rebates, incentives, and fees are properly applied.
Reconcile schedules related to billing, contracts in transit, and receivables.
Work closely with sales managers and finance to resolve deal discrepancies.
Submit contracts to lenders and follow up on funding delays.