Accounts Payable Supervisor
About The Position
About Heritage Companies At Heritage Companies, the culture, spirit, and traditions of New Mexico shape everything we do, including how we support our teams. We’re proud to offer a workplace centered on the experience of our employees, encouraging growth and upward movement across our hotels, restaurants, and destinations. Team members enjoy special perks throughout the state, from hotel and spa discounts to savings at all Heritage restaurants, ensuring every member of the Heritage family feels connected, cared for and part or something extraordinary. Why This Role Matters: The Accounts Payable Supervisor plays a vital role in protecting the financial health and operational integrity of the organization. By ensuring thousands of invoices and payments are processed accurately and on time each month, this role safeguards vendor relationships, maintains compliance, and strengthens internal controls across multiple entities. Beyond managing transactions, this leader brings structure, accountability, and strategic oversight to the A/P function—partnering with Treasury to support cash flow planning while ensuring every dollar is tracked, coded, and reported with precision. In short, this role is the backbone of financial trust and operational excellence within the company.
Requirements
- Proficiency in Microsoft Excel, including formulas and basic data analysis.
- Advanced knowledge of accounts payable processes, internal controls, and general accounting principles
- Strong attention to detail with excellent organizational and time-management skills.
- Strong analytical and problem-solving skills, particularly in resolving invoice discrepancies and vendor issues.
- Effective written and verbal communication skills for interaction with vendors, internal departments, and leadership.
- Ability to prioritize competing deadlines in a fast-paced, deadline-driven environment.
- Demonstrated leadership skills, including coaching, delegation, and performance oversight of team members.
- High level of integrity, confidentiality, and ethical judgment when handling financial information.
- Ability to identify process improvement opportunities and implement enhanced controls or efficiencies.
- Perform duties with professionalism, courtesy & accuracy.
- High school diploma or equivalent
- Minimum of 2 years accounts payable experience with prior supervisory experience strongly preferred.
Responsibilities
- Oversight of A/P processing for multiple entities with 4,000+ invoice and 1,800+ payments monthly.
- Ownership of A/P email and Email Workflow System with activity of 75-125 emails daily.
- Direct handling of invoices to be split between numerous entities and expense reports.
- Direct handling of vendor accounts with higher level of complexity/difficulty
- Oversight of vendor statement reconciliations by all A/P staff.
- Monitor A/P Aging Report on a regular (weekly) basis.
- Work with the Treasury Manager of weekly payment allotments/oversee weekly check run.
- Monitor coding accuracy and approval protocol by all A/P staff.
- Setup new vendors with correct 1099 status based on W9 information in compliance with IRS guidelines.
- Process credit applications for new accounts in alignment with company authorization procedures.
- Ensure bi-annual updating of W9 forms in accordance with company policy.
- Prepare 1099 data for upload to a third party portal at year end.
- Performs other related duties as assigned.
Benefits
- Competitive pay and comprehensive benefits including a 25% match for 401k!
- Generous employee discounts across Heritage Hotels, restaurants, spa and retail!
- Free employee parking!
- Growth and development opportunities!
- Inclusive, people-first culture!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
