Accounts Payable Supervisor

DeAngelo Contracting Services • Hazleton, PA

4h

About The Position

The Accounts Payable Supervisor is responsible for leading the day-to-day operations of the Accounts Payable (AP) function in support of a large, field-based organization. This role ensures accurate, timely, and compliant processing of high-volume invoices, expense reports, and vendor payments across multiple job sites and business units.
The AP Supervisor oversees a team of AP professionals, drives process standardization, and partners closely with field operations, procurement, and finance leadership to ensure strong financial controls, vendor satisfaction, and efficient workflows in a decentralized operating environment.

Requirements

• Associates degree in Accounting, Finance, or related field (or equivalent experience)
• 5+ years of accounts payable experience, including 2+ years in a supervisory role
• Experience in high-volume AP environment supporting multiple locations or job sites
• Strong understanding of AP processes, internal controls, and financial systems
• Proficiency in ERP systems (e.g. Sage preferred)
• Advanced Excel skills

Nice To Haves

• Experience in construction, infrastructure, transportation, or field-based operations
• Experience with job cost accounting and project-based financials
• Knowledge of lien waivers, subcontractor compliance, and insurance tracking

Responsibilities

• Supervise and coordinate all AP activities, including invoice intake, coding, approval routing, and payment processing
• Manage high-volume, multi-entity invoice processing, including PO and non-PO invoices
• Ensure timely and accurate payment of vendors in accordance with contractual terms and company policy
• Oversee weekly check runs, ACH, wire payments, and credit card reconciliations
• Monitor AP aging and resolve discrepancies to maintain current payables
• Serve as primary AP liaison to field personnel, project managers, and regional leadership
• Ensure proper coding of expenses to jobs, cost centers, and GL accounts
• Support field teams with invoice submission, expense reporting, and vendor inquiries
• Implement scalable processes to support remote and mobile workforce needs
• Maintain strong relationships with vendors and subcontractors
• Resolve vendor disputes, discrepancies, and payment issues in a timely manner
• Oversee vendor onboarding, including W-9 collection and system setup
• Ensure compliance with vendor terms, insurance requirements, and contract provisions
• Ensure adherence to internal controls, approval hierarchies, and audit requirements
• Maintain compliance with company policies and applicable regulations
• Support month-end close, including accruals and AP reconciliations
• Coordinate 1099 reporting and year-end processes
• Identify and implement process improvements to increase efficiency and accuracy
• Leverage AP automation tools, ERP systems, and electronic workflows
• Develop and maintain standard operating procedures (SOPs)
• Track and report AP metrics (cycle time, error rates, backlog, etc.)
• Supervise, train, and develop AP staff
• Establish performance expectations and monitor productivity
• Provide coaching, feedback, and performance evaluations
• Foster a culture of accountability, service, and continuous improvement

Benefits

• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(K)
• Generous Paid Time Off
• Career Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree