Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

2d•$20 - $24•Onsite

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable transactions supporting multiple campuses within a large healthcare system. This includes invoices, reimbursements, refunds, credits, and related transactions across multiple payment methods. This role plays a critical part in ensuring operational efficiency, regulatory compliance, and excellent service to internal teams and external suppliers. Location: Menands, New York -- FULLY ON‑SITE — This position requires 100% on‑site presence.

Requirements

Minimum 2 years of hands‑on Accounts Payable experience
Experience processing high volumes of vendor invoices
Proficiency using accounting or ERP software
Strong attention to detail and accuracy
Ability to work full‑time on‑site, Monday through Friday
2+ years of Accounts Payable experience
Associate’s degree or equivalent practical experience
Experience with: Vendor invoice processing Accounting or ERP systems
Strong organizational and time‑management skills

Nice To Haves

Microsoft Office proficiency (Excel preferred)
Administrative support experience
Filing, scanning, and document management
High‑volume data entry skills
Strong computer literacy and typing accuracy

Responsibilities

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software
Follow Treasury cash allocation guidance for payment prioritization
Monitor invoices with: Sensitive payment terms Rebate or early‑payment discount opportunities
Identify issues requiring escalation and address them promptly
Compile, verify, and distribute mailed payments in a timely manner
Ensure all invoices and expense reimbursements contain required approvals and documentation
Enforce supplier file processes to ensure payments are issued to the correct: Supplier Location Payment method
Maintain tracking databases for invoices unable to be processed in ERP
Review, update, and validate documentation at least weekly
Maintain organized, accessible records to support audits and regulatory compliance
Respond promptly and professionally to inquiries from: Internal departments External suppliers
Provide guidance and support regarding invoice processing, payment status, and related policies
Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives
Assist with monthly and year‑end close activities, including 1099 preparation
Support identification and recovery of unclaimed funds