Accounts Payable Specialist
About The Position
Accounting Responsibilities: Check the Accounting inbox daily to retrieve invoices. Code and enter trade payables (approximately 175 each month). Regularly reconcile vendor statements and the accounts payable aging to ensure all transactions are accurately recorded. Schedule payments to be made each week according to agreed-upon terms (e.g., net, 30) and work with the Controller to ensure sufficient funds are available. Execute payments each week via check, ACH, or wire transfer. Review bank activity to identify direct debits made by vendors from the bank account, daily. Record direct debits in Vantagepoint daily and maintain support. Maintain organized digital and physical files of all payments and invoices. Responsible for mailing all checks each week. Other administrative duties, as assigned Other: Assume special projects and duties, as assigned or requested. This job description is not intended to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job.
Requirements
- 2 - 3+ years of experience in accounting or accounts payable.
- Proficiency in MS Office (specifically, Excel and Outlook).
- Comfortable using Zoom and Teams.
- Strong data entry skills, and high attention to detail.
- Strong organizational skills.
- Good communication skills.
- High school diploma or GED required
Nice To Haves
- Associate’s degree in accounting, a plus.
Responsibilities
- Check the Accounting inbox daily to retrieve invoices.
- Code and enter trade payables (approximately 175 each month).
- Regularly reconcile vendor statements and the accounts payable aging to ensure all transactions are accurately recorded.
- Schedule payments to be made each week according to agreed-upon terms (e.g., net, 30) and work with the Controller to ensure sufficient funds are available.
- Execute payments each week via check, ACH, or wire transfer.
- Review bank activity to identify direct debits made by vendors from the bank account, daily.
- Record direct debits in Vantagepoint daily and maintain support.
- Maintain organized digital and physical files of all payments and invoices.
- Responsible for mailing all checks each week.
- Assume special projects and duties, as assigned or requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
