Accounts Payable Specialist-Family Office

Baker Tilly • Spokane, WA

5d

About The Position

At Baker Tilly, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges. We are currently seeking an A/P Staff to join our Family Office Team . This position is a part of a fast-paced team focused on creating a seamless client experience. The ideal candidate is self-motivated, proactive and results focused. The Family Office is a sub department of our Outsourced Finance and Accounting (OFA) practice that provides clients with the resources they need to manage complex financial affairs and reach their personal and family goals. The Family Office A/P Staff works with high-net-worth families to satisfy daily financial needs. This position is responsible for payments and controls expenses by receiving, processing, verifying and reconciling invoices. This position will also be required to book journal entries and prepare reports. Individuals who thrive at Baker Tilly exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Professional Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.

Requirements

• HS Diploma or GED and 2 years of related experience required
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) with a demonstrated aptitude for quickly mastering proprietary internal systems and software applications
• Prior experience utilizing Bill.com and QuickBooks is highly desirable
• Exceptional attention to detail combined with strong prioritization and project management capabilities, enabling the successful coordination and execution of multiple concurrent projects while consistently delivering high-quality results
• Proven ability to work autonomously as well as collaboratively across diverse functions, departments, and organizational levels within a dynamic, fast-paced environment
• Outstanding organizational, problem-solving, and communication skills, with a track record of contributing effectively within highly collaborative team settings
• Strong critical thinking and analytical abilities, supported by a demonstrated capacity to identify issues, evaluate options, and implement effective solutions
• Excellent verbal and written communication skills, tailored to engage and influence audiences at varying levels of the organization
• Committed to maintaining the highest standards of confidentiality, exercising sound judgment and discretion when handling sensitive information
• Ability to travel as needed

Responsibilities

• Processes a high volume of incoming client invoices with precision, recommending optimal billing actions to achieve targeted financial outcomes while facilitating seamless information flow across vendors and systems for accurate tracking.
• Oversees vendor management by preparing client payments, investigating and resolving variance issues, balancing daily transactions meticulously, anticipating escalated discrepancies, and reconciling monthly statements to ensure financial accuracy
• Delivers proactive, direct support to high-profile clients by resolving inquiries, addressing concerns, and clearly communicating complex industry terminology, practices, and procedures
• Monitors account cash balances and maintains comprehensive
• Executes invoice approvals independently and with accuracy on a weekly schedule, while coordinating medical insurance claims to ensure timely processing
• Leads the development and maintenance of Standard Operating Procedure (SOP) documentation for the team, integrating firmwide operational processes, procedures, and internal guidelines, and leveraging technology and knowledge resources to enhance and streamline content
• Facilitates systems and process training for new hires and delivers ongoing training on updated procedures to team members as required
• Evaluates financial statements to identify vendors requiring 1099 forms and processes these tax documents in compliance with regulatory standards
• Administers historical record management by accurately filing, analyzing document content, and applying comprehensive knowledge of client files to ensure proper organization and secure storage
• Safeguards client information and assets by upholding stringent confidentiality protocols and protecting sensitive data at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED