Accounts Payable Specialist: Part-Time

ACC MANAGEMENT GROUP, INC.•Oshkosh, WI

4d•Onsite

About The Position

Are you looking to gain hands-on experience in accounting while contributing to a dynamic team? We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our organization on a part-time basis (15–20 hours per week/flexible). This entry-level role is perfect for someone eager to learn, grow their skills, and support our accounting operations by ensuring timely and accurate processing of invoices, payments, and financial records. If you have a strong attention to detail, a commitment to accuracy, and a desire to build a career in accounting, we’d love to hear from you! This role will assist the accounting team with the day-to-day operations of the accounting department, which includes, but is not limited to account payables, receivables, cash flow, and all facets of system reporting. This person will work closely with the Controller and accounting team to ensure all deadlines, goals, and expectations are being met on a routine basis.

Requirements

Associate degree in accounting or business-related field preferred but not required.
Minimum of 1 year of accounts payable experience preferred.
Knowledge of accounting standard operating procedures and best practices.
Knowledgeable and proficient with computer software applications in word processing, spreadsheets, database, and presentation software (MS Outlook, Word, Excel, and PowerPoint).
Maintain a valid driver’s license with acceptable driving record.
Flexibility with working hours.
Ability to prioritize and possess efficient time management skills.
Demonstrates excellent verbal and written communication skills.
Strong customer service skills with ability to handle complaints in a positive and time efficient manner.
Goal-oriented, team player.
Ability to work independently under tight deadlines.
Exhibits a high degree of professionalism and respect through appearance and interactions with others.
Ability to lift to but not limited to 25 pounds unassisted and as needed.

Nice To Haves

Knowledge of the property management industry is a plus.
Experience with Onesite software is a plus.

Responsibilities

Oversee all operations under account payables, receivables, and cash functions for multiple properties.
Enter and prepare accounts payable invoices for payment.
Verify and approve invoices processed through spend management.
Match invoices with outgoing checks and prepare for mailing.
Facilitate vendor inquiries in a professional and courteous manner.
Manage all employee expense reimbursements.
Prepare general ledger entries for any payments on an automatic schedule.
Ensure appropriate cash flow balances for any payments made online.
Prepare and submit sales and use tax filings, as required.
Work closely with the Community Managers to ensure closed final account statements are received timely.
Verify and finalize all final account statements and ensure mailing by deadlines.
Communicate the daily workflow and procedures of the company while exploring ideas and ways that work best for each staff personnel.
Maintain a strong accounting and operational control environment.
Ensure all procedures and processes are in compliance with all appropriate and required standard operating procedures (SOPs).
Maintain compliance with all generally accepted accounting principles (GAAP).
Communicate in a clear and persuasive manner to drive and meet all company goals and expectations.
Leverage all available technology and effectively use information systems and tools to generate financial reports and data to drive decision making at the management level.
Complete all assigned reports and/or projects by the required deadline.
Create and maintain a professional environment, leading by example.
Promote a positive and uplifting working relationship and environment that encircles the company culture and business ethics.
Encourage new ideas, autonomy, and to think outside of the box to challenge individual growth and career driven goals.
Assist the Controller and other Accountants with various projects and all other duties, as assigned.