Client Accounts Payable Specialist - Part Time

Kaizen CPAs + Advisors • Antioch, IL

2d • $20

About The Position

Are you a detail-oriented professional with a passion for streamlining processes and delivering exceptional client service? We’re looking for a part-time Client AP Specialist to join our successful CPA firm! As Client AP Specialist, you will deliver accurate, timely, and proactive accounts payable execution for two of the firm’s largest clients by mastering BILL and QBO, ensuring zero late payments, and serving as a trusted point of contact for vendors and clients.
A top-performing Client AP Specialist is viewed by clients, vendors, and internal staff as reliable, proactive, and in control of the AP function. Bills are paid accurately and on time, issues are identified before they escalate, and the AP process runs smoothly with minimal oversight.

Requirements

• Education: Bachelor's or Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience: 1–3 years in bookkeeping, accounting, or a related role
• QuickBooks Skills: Strong proficiency in QuickBooks (especially QuickBooks Online). Certification is a bonus—or something you’re willing to pursue.
• Tech-Savvy: Confident using Microsoft Office (Word, Excel, Teams, Outlook) and quick to learn new tools and systems.
• Excellent Communicator: Clear, professional written and verbal communication is a must—especially when working with clients and teammates.

Responsibilities

• Master BILL and QuickBooks Online within the first 60–90 days, including vendor setup, bill entry and coding, approval workflows, payment scheduling, and reporting, enabling you to manage assigned clients independently.
• Ensure 100% of approved bills are paid accurately and on time, maintaining full control of the AP calendar and proactively identifying risks related to approvals, cash availability, or incomplete information.
• Process accounts payable with ≥99% accuracy, minimizing corrections, rework, and downstream issues for clients and internal team members.
• Serve as a proactive and professional point of contact for clients and vendors, communicating clearly about payment status, missing information, and issue resolution without needing to be prompted.
• Develop a deep understanding of each assigned client’s AP environment, including chart of accounts, approval rules, vendor requirements, and payment timing expectations.
• Identify inefficiencies in existing AP workflows and implement improvements that result in at least a 20% reduction in processing time within the first 6 months, leveraging BILL, QBO, and standardized practices.
• Reconcile vendor statements monthly (or per vendor cadence) for all high-volume and high-risk vendors, ensuring discrepancies are resolved within 5 business days and no valid invoices remain unpaid past terms.
• Document and maintain clear Standard Operating Procedures (SOPs) for vendor onboarding, bill processing, approvals, payment runs, and escalation, ensuring consistency and scalability across clients.
• Collaborate effectively with internal team members, supporting the month-end close and addressing any discrepancies promptly.
• Maintain organized, audit-ready AP records, ensuring accuracy, traceability, and compliance with client and firm requirements.
• Continuously seek opportunities to improve service quality and client experience, proposing solutions that align with client needs and the firm’s growth strategy.
• Participate actively in team meetings and knowledge-sharing, contributing insights that improve AP execution and service delivery firmwide.

Benefits

• Medical, Dental, and Vision Insurance
• Short-Term & Long-Term Disability and Life Insurance
• Cafeteria/Section 125 Plan
• Retirement/401(k): Employer match with 100% vesting on day one of eligibility
• Paid Vacation: Starting at 2 weeks, available for use from day one
• Paid Personal Time (PTO): 32 hours available to use from day one
• Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the day after Thanksgiving, Christmas Eve (if it falls during the work week), and Christmas Day

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees