Accounts Payable Specialist

Advantor Systems Corporation•Orlando, FL

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and employee expense reports. This role ensures compliance with company policies, maintains strong vendor and employee relationships, and supports the accounting team with month-end close and audit activities.

Requirements

Associate or bachelor s degree in accounting, Finance, or related field (or equivalent experience)
2-5 years of accounts payable or general accounting experience
Experience processing employee expense reports
Solid understanding of accounts payable and basic accounting principles
Proficiency in accounting software and Microsoft Excel
Strong attention to detail and organizational skills

Nice To Haves

Experience with expense management systems (e.g., Concur, Expensify, Certify)
Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
Knowledge of 1099 reporting
Strong communication and problem-solving abilities
Ability to manage multiple priorities in a fast-paced environment

Responsibilities

Review, code, and process vendor invoices for accuracy and proper approval
Process employee expense reports in accordance with company policies and procedures
Audit expense reports for compliance, completeness, and appropriate documentation
Match invoices to purchase orders and receiving documents
Prepare payment runs (checks, ACH, wire transfers)
Reconcile accounts payable transactions, vendor statements, and employee expenses
Investigate and resolve invoice and expense discrepancies
Maintain accurate vendor and expense records in the accounting system
Assist with month-end and year-end close activities
Support internal and external audits by providing documentation
Respond to vendor and employee inquiries regarding payments and reimbursements
Ensure compliance with internal controls and accounting policies
Assist with other accounting projects and tasks as needed