Accounts Payable Specialist

AvantGuard Monitoring C•Ogden, UT

2d•Hybrid

About The Position

Accounts Payable Specialist Ogden, Utah - Remote Hybrid (1 day per week in-office located in Ogden, UT required) Headquartered in Ogden, UT, Becklar's mission is to create solutions for a safer world through our innovative technologies and caring people. Becklar is one of the largest and fastest growing monitoring companies in the nation. We monitor alarms (security, fire, medical, IoT, and more) throughout the nation for over 2.2 million subscribers every day. What makes us stand out is that at Becklar We Care F.I.R.S.T. In other words, we're Fun, Innovative, we value Relationships, we give great Service, and we work together as a Team to extend Trust to those around us. Overview Under direction of the Assistant Controller, the Accounts Payable Specialist is responsible for processing vendor invoices, 1099 reporting paying on correct terms, and entering employee expense reimbursements and credit card transactions. Ensures vendors are documented correctly in ERP, W-9 has been received, and that invoices and expenses are approved by appropriate management. What we are looking for: Exemplify excellent attention to detail, customer service, and communication skills and demonstrate ability to work well under pressure for extended periods of time Attention to detail, focus, and time management skills needed to meet deadlines and perform accurate work Strong ability to use a personal computer, ERP (NetSuite) system, Coupa, and other related software Ability to solve vendor account discrepancies proactively Ensure that payable processes and controls are being followed accurately

Requirements

Maintain a consistent and predictable schedule & work 40 hrs/week
Must have experience with payables, receivables, or other accounting clerk processes
High school diploma or equivalent required (Associates degree desired)
Proficiency with Microsoft Office/Google Products, and ERP Systems

Nice To Haves

Prior experience with Coupa is highly important

Responsibilities

Add new vendors to ERP, ensuring a new vendor information form has been completed by purchaser, and a W-9 form has been received and attached to the vendor record
Prepare 1099s
Match invoices to open purchase orders
Enter vendor invoices into Coupa and ensure that proper general ledger accounts are being used
Scan invoices and keep electronic filing system by vendor
Send invoices out to appropriate managers for their review of accurate charges and approval to process payment
Verify that sales tax has been included on vendor invoices on taxable purchases. Accrue use tax on invoices that vendor did not add, but the obligation to pay exists
Review vendor statements to ensure they match our records and resolve any discrepancies with the vendor
Process and review the AP Aging report to ensure all vendors have been paid timely and that no outstanding credits or errors have been unresolved
Answer vendor questions via emails and phone calls with courtesy and professionalism and resolve problems as they occur
Record employee expense reimbursement and termination payment requests that have been approved by the controller and paid out via ACH
Record employee assigned company credit card transactions in the ERP and ensure that the proper general ledger accounts are entered and that all supporting documentation has been uploaded by employees. Send summary of charges out to managers for approval
Record all automatic monthly vendor payments into the ERP system on the date they are paid
Prepare month end accruals for the accounting team