Contract Accounts Payable Specialist

Aston Carter

15h•$24 - $27•Onsite

About The Position

The Accounts Payable Specialist will be responsible for auditing invoices against purchase orders, researching discrepancies, and approving them for payment. This role involves entering Purchase Order Receipt of invoice information into the Vexos Vancouver system, processing invoices, and maintaining invoice documentation. The specialist will also manage and reconcile the PO clearing account while ensuring proper authorization and control for Accounts Payable.

Requirements

Accounts payable experience
Invoice processing
Proficiency in Microsoft Office
2+ years of experience in accounts payable

Nice To Haves

Experience with ACH and manual checks
Knowledge of Sage software
Experience with complex invoices (multiple line items, multiple PO numbers)
Moderate to high volume processing experience
Familiarity with the person (Quadient Hub), a partner of Sage
Ability to monitor inbox, review documents for accuracy, get approvals, validate payments, and maintain vendor records

Responsibilities

Audit invoices against purchase orders and approve for payment.
Enter Purchase Order Receipt of invoice information into the Vexos Vancouver system.
Process invoices and maintain invoice documentation.
Investigate issues vendors or purchasing agents have with bill payments.
Compute and record charges, refunds, and freight charges.
Process payments and manage/reconcile PO clearing account.
Ensure proper authorization and control for Accounts Payable.
Code data for input to financial data processing system.
Identify and resolve problems with receiving and pricing of goods.
Identify key discounts and ensure payments within discount periods.
Communicate discount issues with supervisor, Materials Manager, and Controller.
Understand NCM and RMA processes.
Assist with monthly processing of employee credit card statements.
Process annual 1099s for tax purposes.
Provide backup for Payroll processing.
Serve as primary backup person for Reception.
Reconcile various Accounts Payable related General Ledger accounts.
Assist in Fixed Asset accounting processes and identify fixed assets through AP processes.
Assist in Washington B&O tax processes and identify tax-owing items.
Maintain and verify W-9s on file.