Accounts Payable Specialist, AVMA (Onsite)

One80•Peoria Heights, IL

3d•$21 - $24•Onsite

About The Position

The Accounts Payable Specialist, AVMA PL is responsible for reviewing and processing accounts payable over assigned AVMA Professional Liability (PL) insurance lines of business and other operations areas as assigned. Responsible for processing payments to carriers and insureds timely and ensuring proper documentation is received before payments are processed. Your Impact: Review all incoming invoices and check requests for accurate documentation, paperwork, and approvals, enter data into the system for check and ACH processing; print and deliver checks per Accounting schedule. Responsible for reconciling payments to carriers, including individual check requests and any monthly statement payments and reports as needed. Ensure carriers receive any required reports or documentation to correspond with payments sent to them, and such reports are reconciled to Accounting and Policy Maintenance systems appropriately. Ability to investigate any differences by coordinating with Accounting Supervisor, and other IT or business teams as needed. Assist with and reviewing outstanding checks from customers and vendors on a monthly basis. Coordinate with re-issuing checks as needed or assist with sending uncashed checks to appropriate state unclaimed funds offices in accordance with regulations. Receive and respond to inquiries from vendors and internal departments regarding payment status. Maintain all accounts payable files in a well-organized manner. Monitor bank accounts for unauthorized transactions, ensuring check and ACH payments processed are sent to bank for authorization (including positive pay files, ACH authorizations) to avoid any rejected payments. Sort and file correspondence and perform miscellaneous clerical duties such as answering correspondence and providing reports or information as needed. Index incoming Accounting mail and all other payables accurately in the system on an ongoing basis. Ability to perform monthly balance sheet reconciliations as assigned.

Requirements

Associate’s degree in Accounting or Finance, or a related field preferred
2 years of related accounts payable experience
Excellent verbal and written communication skills, with ability to effectively interact with all levels of employees both internally and externally
Ability to multi-task and prioritize based upon business and departmental needs

Responsibilities

Review all incoming invoices and check requests for accurate documentation, paperwork, and approvals
Enter data into the system for check and ACH processing
Print and deliver checks per Accounting schedule
Reconcile payments to carriers, including individual check requests and any monthly statement payments and reports as needed
Ensure carriers receive any required reports or documentation to correspond with payments sent to them, and such reports are reconciled to Accounting and Policy Maintenance systems appropriately
Investigate any differences by coordinating with Accounting Supervisor, and other IT or business teams as needed
Assist with and reviewing outstanding checks from customers and vendors on a monthly basis
Coordinate with re-issuing checks as needed or assist with sending uncashed checks to appropriate state unclaimed funds offices in accordance with regulations
Receive and respond to inquiries from vendors and internal departments regarding payment status
Maintain all accounts payable files in a well-organized manner
Monitor bank accounts for unauthorized transactions, ensuring check and ACH payments processed are sent to bank for authorization (including positive pay files, ACH authorizations) to avoid any rejected payments
Sort and file correspondence and perform miscellaneous clerical duties such as answering correspondence and providing reports or information as needed
Index incoming Accounting mail and all other payables accurately in the system on an ongoing basis
Ability to perform monthly balance sheet reconciliations as assigned.