Accounts Payable Specialist

Jacksonville School District ; 117•Jacksonville, IL

13d•Onsite

About The Position

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and support the departments of Business Services and Operation and Maintenance.

Requirements

High school graduate or equivalent.
Minimum of three years general office work with accounts payable and general accounting experience.
Have strong work ethics.
Be well organized and self-directed.
Be able to follow standard filing procedures.
Be detail oriented, have professional attitude, and be reliable.
Be proficient in Office Suite productivity software (i.e. Excel and Word).
Possess strong organizational and time management skills.
Possess strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis skills, and multi-tasking skills.
Have thorough knowledge of applicable accounts, payable/general ledger systems, and procedures, financial chart of accounts, and corporate procedures.
Be able to communicate effectively verbally and in writing.
Be able to interact with employees and vendors in a professional manner.
Be able to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
Be able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
Be able to keep confidentiality of administrative processes.
Be able to work effectively as part of a team.
Be able to perform duties with awareness of all District requirements and Board of Education policies.

Responsibilities

Review all invoices for appropriate documentation and approval prior to payment.
Sort and distribute incoming mail.
Prioritize invoices according to cash discount potential and payment terms.
Process check requests.
Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
Maintain 1099's.
Conduct general ledger coding and accurate input into the accounts payable program.
Conduct timely processing of checks adhering to schedule as set by the department.
Review of all invoices, contracts, and any other supporting documentation for completeness, validity, and proper coding.
Respond to all vendor inquiries.
Reconcile vendor statements, research, and correct discrepancies.
Assist in month and year end financial closing activities.
Maintain files and documentation thoroughly and accurately, in accordance with Board policy and accepted accounting practices.
Assist with other projects as needed.
Process all incoming requisitions accurately and convert into purchase orders.
Properly match and review requisitions, purchase orders, and invoices making any accounting adjustments as necessary.
Process orders accurately and timely and maintain files in a high volume setting.
Maintain supplies of postage on hand.
Manage petty cash.
Administer service calls and ordering of supplies for office machines.
Maintain W-9's.
Follow all School Board policies, rules, and regulations.
Exhibit interpersonal skills to work as an effective team member.
Greet all incoming visitors to the Central Office
Answer all phone calls and direct to the proper department.
Perform other duties as assigned.