Accounts Payable Specialist

JORDAN FOSTER CONSTRUCTION•El Paso, TX

23d•Onsite

About The Position

The Accounts Payable Specialist is responsible for supporting the accounting department by processing vendor invoices, maintaining vendor records, and assisting with payment processing. This entry-level role will work closely with Senior Accounts Payable Specialists to ensure invoices are accurately coded, properly approved, and recorded in accordance with company policies and accounting standards.

Requirements

Basic knowledge of accounting principles
Strong attention to detail and organizational skills
Proficiency with Microsoft Excel and Microsoft Office
Ability to manage multiple tasks and deadlines
Strong accuracy and data entry skills
Ability to communicate effectively with vendors and internal departments
Problem-solving and reconciliation abilities
Ability to work in a team-oriented accounting department
Strong organizational and documentation skills
High school diploma or equivalent (required)
1–2 years of accounts payable or accounting support experience
Ability to work in an office setting.
Prolonged periods of standing, walking, sitting at a desk, and working on a computer.
Must be able to lift up to 15 pounds occasionally.
May stoop, kneel, or bend occasionally when visiting project sites.
May reach above shoulder height or below the waist occasionally.
May require flexible hours depending on project schedules and workforce needs.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or Business (preferred)
Experience in construction accounting or job cost environments
Experience with ERP/accounting systems (such as CMiC or similar)

Responsibilities

Process vendor invoices accurately and in a timely manner within the accounting system
Match invoices with purchase orders, subcontracts, or receiving documentation when applicable
Verify proper job cost coding and cost category allocation
Route invoices through the approval workflow
Assist with weekly check runs and electronic payments
Maintain vendor files, including W-9 forms and contact information
Communicate with vendors regarding invoice questions, payment status, and discrepancies
Assist with subcontractor documentation tracking, including lien waivers and insurance certificates
Help reconcile vendor statements and resolve outstanding items
Support month-end closing tasks related to accounts payable
Maintain organized electronic and physical records for audit purposes
Assist with other duties as assigned