Accounts Payable Specialist

Mintz Group LLC • Chicago, IL

9d • $60,000 - $70,000 • Hybrid

About The Position

We’re seeking an Accounts Payable Specialist to join our finance team at Mintz Group. This critical role ensures the accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with financial regulations and company policies. As an Accounts Payable Specialist, you will collaborate closely with the finance team to optimize cash flow, resolve discrepancies, and strengthen vendor relationships. Through your attention to detail and technical expertise, you will contribute to financial reporting, support audit preparation, and help improve processes that enhance the Mintz Group’s financial operations.

Requirements

• Education & Experience: A degree in accounting, finance, or a related field with 3+ years of experience, or 5+ years of relevant accounts payable or finance experience without a degree.
• Financial Accuracy & Reconciliation: Strong ability to reconcile accounts payable statements, resolve discrepancies, and maintain precise financial records while ensuring compliance with financial regulations, audit requirements, and company policies.
• Accounts Payable & Cash Flow Management: Expertise in multi-bank and multi-currency transactions, with the ability to support financial planning through cash flow forecasting and AP reporting.
• Technical Proficiency: Advanced proficiency in ERP accounting systems, financial databases, and Microsoft Office Suite, particularly Excel (pivot tables, formulas), for financial reporting and data analysis.
• Problem-Solving & Attention to Detail: Ability to identify and resolve discrepancies efficiently, troubleshoot payment issues, and ensure accuracy in invoice processing, vendor management, and financial reporting.
• Time Management & Adaptability: Proven ability to manage multiple priorities in a fast-paced environment, meet deadlines consistently, and adjust to evolving financial processes, regulations, and business needs.
• Audit & Compliance Knowledge: Experience with audit preparation, tax regulations (including 1099s), financial reporting standards, and internal controls to ensure compliance and accuracy.
• Vendor & Stakeholder Communication: Strong ability to liaise with vendors, internal teams, and external auditors while maintaining professionalism and ensuring efficient resolution of AP-related matters.
• Professional Integrity & Collaboration: Upholds ethical financial practices, contributes to process improvements, and collaborates effectively with finance team members to drive operational efficiency and financial accuracy.

Responsibilities

• Accurately enter and process vendor invoices, ensuring appropriate approvals and GL coding
• Execute payments via bank transfers, checks, and wire transfers in a timely manner.
• Assist in maintaining a 13-week cash flow forecast.
• Prepare and distribute 1099s and ensure tax compliance.
• Support financial audits by compiling and reviewing AP-related documentation.
• Reconcile vendor statements and resolve discrepancies efficiently.
• Manage vendor communications, invoice collection, and database updates.
• Ensure responsiveness to internal teams and vendors throughout the payment process.
• Assist with financial analysis and account reconciliations.
• Proactively identify and implement process improvements.
• Utilize advanced Excel functions (e.g., pivot tables, VLOOKUP, formulas) for reporting.
• Maintain organized financial documentation for audits and internal reporting.
• Process employee reimbursements in accordance with company policies.
• Manage intercompany transactions and related financial tracking.
• Enter subcontractor time entries for payroll processing.

Benefits

• Competitive Salary: $60,000-70,000
• Discretionary Bonus
• Flexible Time Off-Policy
• Health Benefits: Comprehensive medical, dental, and vision coverage
• Retirement Savings: 401k plan with employer match
• Parental Leave
• Hybrid working environment: Candidates must work in New York or Washington, DC or in one of the remote states listed above.
• Life Insurance: Company-sponsored basic life and AD&D insurance
• Additional Benefits: Flexible spending accounts (FSAs), Transit and Parking

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees