Accounts Payable Specialist

Unusual Machines•Orlando, FL

14h•Onsite

About The Position

You’ve built your career on precision, accountability, and trust. What sets you apart isn’t just your ability to process invoices—it’s your commitment to accuracy, strong vendor relationships, and keeping financial operations running smoothly. You act as a critical partner to both internal teams and external vendors. Vendors trust you because you communicate clearly and resolve issues quickly. Internally, you bring structure, organization, and reliability to the financial process, ensuring that obligations are met on time and without error. You combine strong attention to detail with sound judgment. You can spot discrepancies, manage competing priorities, and navigate systems with confidence. You are organized, proactive, and take ownership of your work. You understand that your role directly impacts financial accuracy, vendor trust, and overall operational efficiency. This role involves owning the full-cycle accounts payable process from invoice receipt through payment, ensuring timely, accurate processing and recording of all vendor invoices. It also includes maintaining strong vendor relationships, resolving payment issues proactively, reconciling accounts payable transactions and vendor statements, and supporting month-end and year-end closing processes. The specialist will assist in implementing and improving AP systems, workflows, and controls, partner cross-functionally with internal departments, maintain documentation for audit requests, and monitor and enforce adherence to company policies and financial procedures.

Requirements

2–5+ years of accounts payable or general accounting experience
Strong attention to detail and high level of accuracy
Experience with ERP/accounting systems (e.g., NetSuite, QuickBooks, SAP, or similar)
Solid understanding of accounting principles and AP processes
Ability to manage high-volume workloads and meet deadlines
Strong problem-solving and analytical skills
Clear and professional communication skills (written and verbal)
Ability to work independently and prioritize effectively
Proficiency in Microsoft Excel (including basic formulas and data organization)
Strong organizational and time management skills
High level of integrity and accountability

Nice To Haves

Experience in manufacturing, aerospace, or technology environments
Familiarity with purchase order (PO) systems and 3-way matching
Experience with process improvement or automation initiatives
Exposure to audit processes and internal controls
Experience working in a high-growth or fast-paced environment
Military experience

Responsibilities

Processing high volumes of invoices with accuracy and efficiency
Verifying invoice details, coding expenses, and ensuring proper approvals
Managing vendor relationships and responding to inquiries in a timely, professional manner
Reconciling vendor statements and resolving discrepancies
Monitoring AP aging and ensuring timely payments
Collaborating with Purchasing, Operations, and Finance teams to resolve issues
Maintaining organized and audit-ready financial records
Assisting with month-end close activities related to accounts payable
Identifying opportunities to improve processes, accuracy, and efficiency
Ensuring compliance with internal controls and company policies
Own the full-cycle accounts payable process from invoice receipt through payment
Ensure timely, accurate processing and recording of all vendor invoices
Maintain strong vendor relationships and resolve payment issues proactively
Reconcile accounts payable transactions and vendor statements
Support month-end and year-end closing processes
Assist in implementing and improving AP systems, workflows, and controls
Partner cross-functionally with internal departments to ensure alignment and accuracy
Maintain documentation and support audit requests as needed
Monitor and enforce adherence to company policies and financial procedures