Accounts Payable Specialist (Hybrid - Columbus, GA)

TogetherWork•Columbus, GA

55d•Hybrid

About The Position

The Accounts Payable Specialist is responsible for accurately and promptly entering customer payables invoices, maintaining and updating vendor information, and providing proactive and reactive communication and support to customers, vendors, and internal teams regarding payables information.

Requirements

Positive attitude with learning new skills and systems
High attention to detail
Strong organizational and time management skills with the ability to prioritize and work on multiple projects simultaneously
Excellent verbal, written, and interpersonal communication skills
Ability to work independently and collaboratively within a team
Self-motivated, adaptable and agile

Nice To Haves

Associate's Degree or higher in business related study.
Prior experience with accounts payable.
Microsoft Office proficiency (Outlook, Excel, SharePoint, Teams etc)
Comfortable working with technology and productive within a hybrid work environment

Responsibilities

Regularly monitor the payables email inbox and physical mail and ensure payables invoices are entered accurately and timely.
Expedite payables invoice entry and take appropriate action to alert customers for urgent payables situations.
Process vendor address, phone and email updates initiated by notification from a vendor or customer, return mail, and regular review and comparison of recent invoices and saved vendor information.
Communicate with customers and vendors to update vendors' method of routing invoices to ensure correct and most efficient routing of customer's payables.
Reconcile vendor statements to ensure they are balanced to vendor's payables records and all credits or adjustments have been accurately entered.
Research and reconcile payables issues to include payment adjustments, payment voids, stop payments and payment re-issues.
Review customer accounts for uncleared or unclaimed vendor payments and proactively resolve with vendor and/or customer.
Periodically communicate with payables vendors to provide information on invoices or payments and negotiate disconnection of services and late fees on behalf of a customer.
Obtain copies of W9s from vendors where necessary and take appropriate action to ensure accurate 1099 processing for vendors.
Provide training to customers and vendors to ensure they are aware of all software features available and best practices.