Accounts Payable Specialist

AMERICAN LEARNING•Delray Beach, FL

4h•Onsite

About The Position

The Accounts Payable Specialist is fully responsible for all accounts payable for the school. This role involves reimbursing all employees for out of pocket expenses and coordinating/assisting with making travel arrangements for professional development for all groups in the school.

Requirements

Demonstrated experience with automated Accounts Payable systems
Conscientious and persistent about performing timely transactions
Able to work independently and as a team member
Able to work in a fast-paced environment with set deadlines
Ability to process a high volume of invoices, code and batch, and enter data into the accounting software
Comfortable speaking with vendors regarding invoices
Knowledge of basic accounting principles
Strong verbal & written communication and time management skills
Ability to multitask & prioritize
Punctual, meticulous, and reliable
Courteous manner with the co-workers /vendors/parents
Ability to work well with others and to assist when a need is seen
Proficient in Accounting Software, Excel, Word and other Google environment programs/apps
Excellent customer service skills
Extremely organized

Responsibilities

Receive and process all check requests and purchase orders for approval
Send back all approved purchase orders to appropriate requesters for purchasing
Match approved purchase orders with invoices
Enter invoices into accounting software to generate checks for payment
Ensure payment to specific vendors with ACH process via Accounting Software in a timely manner
Print checks – collate and prepare for signatures
Sort, distribute, and/or mail all checks out to people and vendors
Assist all employees with Professional Development registration and travel payments
Assist all employees with credit card purchases, as needed
Reimburse all staff for out of pocket expenses
Ensure communication from all vendors
Collect W9 and Certificates of Insurance for all vendors working on campus
Prepare all referee checks for all athletic events
File, accurately label box, and store all payable documents every fiscal year
Annually run reports, adjust and run W-9 Misc income forms
Prepare and file government tax forms 1099M and 1099NEC annually
On the 15 – 30 of each month – Payroll for all International host families
Once a month, reconcile, and post the American Express and Amazon bills
Process all Camp purchase orders and book purchase orders, prepare all checks for camp field trips
Responsible for all payables for all school rental properties

Benefits

100% free tuition for all employees’ eligible children
50% discount for Summer Education for employees’ eligible children
Free Day Summer Camp for employees’ eligible children while working over the summer.
Free early care & after-care for employees’ eligible children while working
Yearly bonuses
401K with partial employer match after a year of employment
Health, Dental, and Vision insurance
Supplemental Insurance plans available
Pet Insurance options
Short-term & Long-term Disability options
Life Insurance at no cost to the employee
Affordable Company housing when available
Free Continuing Education available