Specialist, Accounts Payable

Arizona Cardinals•Tempe, AZ

2d•Onsite

About The Position

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices and payments while maintaining compliance with company policies and internal controls. This role serves as a key liaison between the organization and its vendors, supporting strong relationships through effective communication and reliable payment practices. The ideal candidate is detail-oriented, organized, and capable of managing high-volume workflows in a fast-paced environment.

Requirements

High school diploma or equivalent experience required; associate or bachelor’s degree in accounting, finance, or related field preferred
At least two (2) years of accounts payable experience
Strong understanding of AP processes, invoice lifecycle management, and payment methods (ACH, wire, credit card, check)
Experience using Microsoft Excel, Outlook, and other Office applications
Experience with ERP systems and automation tools
Exceptional attention to detail, organizational skills, and accuracy
Ability to manage high-volume workloads and competing priorities
Strong written and verbal communication skills with a customer-service mindset
Flexibility to work evenings, weekends, and holidays; hours may vary depending on business needs.
Must successfully complete pre-employment screening, including a background check

Responsibilities

Process a high volume of vendor invoices, ensuring accuracy, proper coding, and compliance with company policies and approval workflows
Retrieve and download invoices from vendor portals
Reconcile vendor statements, identify discrepancies, and follow up on outstanding or past-due invoices
Manage new vendor onboarding, including collecting required documentation and conducting ACH verification calls to validate banking information for secure, accurate payment processing
Review and resolve invoice and payment processing errors through queue management
Process payments via corporate credit cards, ensuring proper authorization and documentation
Submit wire transfers in accordance with internal controls and approval hierarchies
Prepare, print, and distribute check runs, including mailing
Maintain tracking systems to monitor items requiring follow-up and ensure timely resolution
Respond to vendor inquiries and resolve payment-related issues in a professional and timely manner
Collaborate with internal departments to ensure proper invoice routing and approvals
Provide excellent customer service to both internal departments and external vendors
Support process improvements to enhance efficiency, accuracy, and workflow effectiveness
Adapt to changing priorities and assist with ad hoc projects and other duties assigned